Port Gamble S'Klallam Tribe · 2 weeks ago
TEMPORARY - Accts Receivable G&C Collection Specialist - Open Until Filled
Port Gamble S'Klallam Tribe - Kingston, WA 98346
Full-time
Onsite
Mid, Senior Level
$27.79/hr - $32.65/hr
5+ years expPort Gamble S'Klallam Tribe is seeking a Temporary Accounts Receivable G&C Collection Specialist. This role is responsible for the Tribe’s billing and collection processes, ensuring receivables are collected promptly and accurately while adhering to established procedures.
Government Administration
Responsibilities
Processes daily checks, direct deposits, cash, and Point of Sale (POS) payments received
Prepares weekly bank deposits timely and accurately in the accounting system
Maintains a complete file of all receipts and supporting documents monthly
Maintains deposit logbook for courier service
Processes water, internet, and daycare customer’s invoices accurately and timely
Prepares monthly invoices for Tribe’s separate entities
Reconciles subsidiary ledgers for water, internet, and daycare customers to the GL
Processes and distributes invoices and statements promptly
Provides customer service to resolve customer queries and communication with customers
Monitors customer non-payments and follows up on delayed payments and report irregularities
Keep complete detailed collection reports, actions, and notes
Researches and resolves disputes as to outstanding balances
Processes the required invoices and collection procedures for outstanding balances
Receives, files and processes incoming correspondence related to accounts receivable
Ensures the documentation necessary to support all accounts receivable transactions is stored in an organized manner
Sets up new grants in the accounting system, including creating new grant files which consists of the application, award document, budget, and all other documents pertaining to the grant or contract
Maintains spreadsheets pertaining to grant/program billing. Creates and enters updates to grant tracking spreadsheets
Submit grant and program billing/invoices, including supporting documents (e.g. receipts, statements, invoices, purchase orders), as necessary, to the appropriate agency
Completes and submits monthly A-19 (State), quarterly, semi-annual, or annual SF-425 (Federal) and other agency’s financial reporting requirements
Prepares expenditure reports and requests for reimbursement from all funding agencies
Completes monthly A-19s for State and other agencies grants and contracts
Requests online drawdowns for grants (ASAP, COPS, DOJ, PMS, etc.)
Verifies that all payments received for grants are applied correctly to the subsidiary ledger
Follow up with funding agencies on unpaid invoices
Reconciles Grants & Contracts A/R to General Ledger
Maintains an organized file maintenance system for all grants and program billings. Copies of grants and contracts, billing statements, accruals, adjustments, payment checks, financial statements, and correspondence
Responds to telephone and e-mail inquiries concerning grants and program billings
Answers financial questions related to grants
Assists auditors with grant related inquiries
Processes quarterly report of Cash Drawdowns (PMS 272) for Grants & Contracts
Attends Utility Board Meetings regularly to report the financial status of water customer accounts and participates in strategic-planning and decision-making processes regarding these receivables
Maintains adequate supplies stock of: receipt books, cash receipt envelopes, grant folders, and other supplies
Prepares and updates procedural manual, detail checklist of duties and responsibilities for this position
Maintains contacts of a positive nature with co-workers in the accounting department, all tribal staff, community members, funding agency representatives, and others to accomplish the Tribe's financial objectives and preserve good public relations
Attends and participates in various staff meetings
Cross train with other accounting positions in the department
Performs any other Accounts Receivable duties as assigned
Other duties as assigned by the Accounting Manager
Qualification
Required
High School Diploma or equivalent
Driver's License
Associate degree in business with at least one full year of accounting courses
Alternative to education is a minimum of 5 years of experience in bookkeeping or as an accounting clerk
Thorough understanding of the principles and practices of fund accrual accounting
Excellent communication skills, able to communicate effectively with all levels of organization
Ability to maintain confidentiality of sensitive information
Ability to interact with staff and others in a professional manner: in person, in writing, and on the telephone
Have strong organizational skills, ability to work independently and handle multiple tasks
Have accuracy and attention to detail
Must have excellent work habits, including willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal department pressures
Must possess outstanding customer service skills
Ability to use standard office equipment, including a computer, printers, 10-key calculator, photocopier, etc
Preferred
Grants and contracts knowledge
Experience with non-profit fund accounting
Strong Excel
Company
Port Gamble S'Klallam Tribe
The Port Gamble S’Klallam Tribe, originally known as the Nux Sklai Yem or The Strong People, are descendants of the Salish peoples with ancestral ties to the Kitsap Peninsula that date back at least 1,000 years.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase