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Robert Half · 2 weeks ago

Facilities Administrative Office Staff

San Luis Obispo, CA

Full-time

Onsite

New Grad, Entry Level

$20/hr - $24/hr

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. They are looking for a highly organized and detail-oriented Facilities Administrative Office Staff member to ensure the smooth operation of departmental processes and communications.

ConsultingHuman ResourcesRecruitingSecurity

H1B Sponsor Likely

Responsibilities

Manage and update the department’s intranet system under the direction of the department head, while participating in ongoing training to address evolving needs

Monitor contract timelines to ensure timely execution, and promptly report scheduling concerns or issues to the Facilities Director

Collaborate with representatives from other departments to investigate and resolve operational problems effectively

Oversee accounts payable processes, including accurate data entry and managing purchase orders

Utilize tools such as ADP, Concur, and About Time to streamline financial and administrative tasks

Maintain organized records and ensure compliance with internal policies and procedures

Provide comprehensive administrative support to the Facilities Director and other team members as needed

Coordinate communication between departments to ensure consistency and efficiency

Assist in preparing reports, presentations, and documentation for internal and external stakeholders

Proficiency in financial tools such as ADP, Concur, and About Time

Strong experience in accounts payable and purchase order management

Advanced data entry skills with a focus on accuracy and efficiency

Ability to work collaboratively across departments to address and resolve issues

Excellent organizational and multitasking abilities

Familiarity with managing intranet systems and participating in relevant training

Effective communication skills to liaise with team members and stakeholders

Proven ability to prioritize tasks and meet deadlines in a fast-paced environment

Qualification

Office managementADPConcurAccounts payableData entryIntranet managementMultitaskingOrganizational skillsCommunication skillsCollaborationProblem-solving

Required

Highly organized and detail-oriented

Strong background in office management and administrative support

Ability to thrive in dynamic environments

Manage and update the department's intranet system under the direction of the department head

Participate in ongoing training to address evolving needs

Monitor contract timelines to ensure timely execution

Promptly report scheduling concerns or issues to the Facilities Director