Balyasny Asset Management L.P. · 4 hours ago
Office Administrator
Greater Chicago Area
Full-time
Onsite
Mid Level
3+ years expBalyasny Asset Management L.P. is seeking an Office Administrator to foster a productive and efficient office environment in Chicago. The role involves managing a wide range of administrative tasks, supporting office operations, and collaborating with the Corporate Services team to ensure seamless operations.
Responsibilities
Oversee office operations to ensure organizational effectiveness, efficiency, and safety
Provide onsite reception desk coverage and professionally answer, screen, and route all incoming calls and email inquiries
Greet guests and employees warmly and professionally, maintaining a hospitable environment
Manage in-office meeting ecosystem, including calendar coordination, preparation of conference spaces, catering oversight, and A/V system support
Operate shipping and receiving services, including daily package/mail distribution and coordinating courier/messenger services
Demonstrate flexibility and adaptability in managing matters as they arise with poise and professionalism
Organize and review incoming invoices and office budget
Perform internal/external guest management, including the scheduling and preparation of workspaces and security access management
Maintain documentation and tracking tools relating to office seating and capacity, budgets, onboarding and offboarding, insurance certificates, important contact information, etc
Execute supplemental support for firm Founders including lunch preparation, ad hoc projects and requests, meeting coordination, and additional aid as needed
Assist with executing onsite events when necessary
Maintain a facilities strategy that aligns with BAM’s needs and industry best practices
Serve as a liaison and point of contact for building management, vendors, health and safety, and general employee inquiries
Partner with local team in proactively maintaining physical appearance and operational functionality of all office spaces & equipment
Handle inventory of office supplies, reordering and stocking on a routine basis
Support compliance programs, including Fire and Life Safety and Health, Safety, and Environmental (HSE), and serve as local fire warden and first aider in the office as part of the onsite Emergency Response team (training provided)
Manage seating and floorplans through workplace planning tools and support the coordination of office seating adjustments
Communicate effectively with all users involved to ensure diplomatic solutions and optimal seating for workflow, collaboration, and productivity
Arrange seats for new hires and set up desks with supplies and company gear kit
Manage employee ID card activations and deactivations
Execute the capturing and uploading of headshot photos
Scan identification documents and complete I-9 verifications
Provide facility tours to all new joiners
Actively participate as a member of Global Corporate Services, supporting teamwide goals and initiatives, and attending and contributing to monthly team meetings
Qualification
Required
3-5 years of office operations experience, preferably within financial services
Excellent verbal/written communication and organizational skills
Demonstrated multitasking and project management abilities, with strong attention to detail
Ability to prioritize effectively and work independently, with a sense of urgency
Professional and positive attitude, trustworthy, with strong follow-through
Well-developed interpersonal and relationship-building skills
Ability to quickly learn and adapt to new systems and methods
Proficiency in Microsoft suite; financial management skills in Excel a plus
Strong conflict management, communication, and negotiating skills
Professional and courteous manner; exemplary customer service skills
Benefits
Competitive compensation, including performance-based bonuses.
Comprehensive benefits package.
Opportunities for professional growth, career development, and recognition.
A dynamic and supportive work environment that encourages innovation and creativity.
Company
Balyasny Asset Management L.P.
Balyasny Asset Management (BAM) is a diversified global investment firm founded in 2001 by Dmitry Balyasny, Scott Schroeder, and Taylor O'Malley.
1001-5000 employees
H1B Sponsorship
Balyasny Asset Management L.P. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (107)
2024 (85)
2023 (39)
2022 (44)
2021 (28)
2020 (18)
Funding
Current Stage
Late StageLeadership Team
David Black
Managing Director Business Development
J
Jeremy Brunelli
Data Science & AI | Managing Director, Head of Geospatial & Alt Data Research
Recent News
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