Jamestown S'Klallam Tribe · 3 weeks ago
Administrative/NR Program Assistant
Sequim, WA
Full-time
Onsite
New Grad, Entry LevelJamestown S'Klallam Tribe is seeking a dependable and customer-focused Administrative/Natural Resources Program Assistant to support the orderly operation of their front office. This role involves providing key administrative and regulatory services to Tribal citizens, including greeting visitors, managing office supplies, and supporting Natural Resources functions.
EducationGovernmentHealth CareReal Estate
Responsibilities
Serve as the primary front office support and official greeter, ensuring professional communication with Tribal citizens, government agencies, and the public
Maintain office supplies, monitor inventory, and coordinate with vendors
Deliver files or reports to other departments or organizations as needed
Create, format, and distribute written communications
Ensure appropriate front desk coverage during breaks or approved leave
Schedule meetings in the Beach Pavilion, fry shack, and north administrative campus; maintain accurate documentation and resolve scheduling conflicts
Maintain and distribute the office communication directory
Support the appearance and cleanliness of shared office spaces, including lobby plants and general housekeeping duties in reception, hallways, and copy room areas
Sort, stamp, and distribute incoming mail; respond to information requests; manage faxes, bulk mailings, and relabeling of cellular phone bills
Provide administrative support to department directors, including filing, scanning, data entry, large mailings, purchase order entry in Microix, and business card ordering
Work with IT staff on phone system operations, including troubleshooting, reporting issues, minor programming, and assisting staff with phone features
Assist with ongoing departmental projects as assigned
Provide fisheries and hunting customer service under direction of the Natural Resources Director, including buyer/dealer card management, subsistence cards, commercial stickers, boat tabs, member/relative/spouse cards, and crab pot tags; notify fishers and hunters of openings and regulations
Organize surplus salmon distribution and notify Tribal citizens
Organize and take minutes for Natural Resource Committee meetings and other meetings as assigned; fill in for Tribal Council and Business Meetings when needed
Maintain mailing lists and databases; enter data; format ordinances, reports, and grant proposals; prepare correspondence; file and photocopy
Qualification
Required
High School Diploma or equivalent required
Proficient in operating office equipment, including multi-line phone systems, computers, postage meters, and binding/labeling machines
Demonstrated cultural awareness and sensitivity
Ability to work cooperatively with staff and greet the public professionally
Strong organizational skills with the ability to prioritize multiple tasks
Ability to balance assigned tasks with frequent interruptions
Excellent verbal and written communication skills; strong interpersonal skills
Proficiency with Micro
Preferred
Associate degree preferred
Company
Jamestown S'Klallam Tribe
Jamestown S'Klallam Tribe is a government organization that provides events, education, social, and health program services.
Founded in 1981
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Sara Goss, THRP
Talent Acquisition Partner
Recent News
The Journal Record
2025-03-11
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