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Colorado College · 2 weeks ago

Events Budget Manager

Colorado Springs, CO

Full-time

Onsite

Entry, Mid Level

$22.63/hr - $27.16/hr

2+ years exp

Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. The Events Budget Manager plays a critical role in ensuring the financial success of the college's events operations by providing strategic leadership and managing complex budgets for multiple event departments.

Higher Education

Culture & Values

No H1B

Responsibilities

Primary representative for the main events telephone and email box; answer questions, providing informed referrals for campus, community, parents, and students; arrange tours of event space with appropriate event staff. Manage the events central email

Work with Assistant Vice President for Events and Associate Directors of Internal and External Events on departmental budget and approval process, year-end reconciliation and annual reports

Manage the weekly event team's agenda and event staff scheduling; strategically organizes and manages the overall events calendar and the Presidential event briefings to keep the events office on time

Assist the Associate Director of Events in expense and revenue projecting and reporting, collection and distribution of revenue, and contract management; identify efficiencies in costs and business operations

Manage processing of payments, deposits, cash advances, journal entries, and travel reimbursements; invoice clients, reconcile budgets, and p-card reconciliation for the events team

Serve as the back-up to the Assistant Director, Campus Planning/Scheduling & Events Database Administration

Assist with college events as needed and help maintain efficiency, customer service and the integrity of the department

Qualification

Budget managementFinancial analysisMicrosoft SuiteEvent planningFinancial systems familiarityCustomer serviceCultural competencyResourcefulnessTechnical skillsSoftware proficiencyHigher education experienceDiscretionCommunication skillsOrganizational skillsConfidentialityFlexibility

Required

Bachelor's degree (or equivalent combination of education and experience) plus a minimum of 2 years administrative, organizational, human relations and technical skills with demonstrated ability to learn new software

Familiarity with financial systems or tools

Ability to develop strong working relationships with people from different cultural backgrounds

Ability to work independently and demonstrate a high level of resourcefulness and professionalism advanced proficiency in Microsoft suite, excellent oral and written communication skills; demonstrated ability to handle confidential/sensitive information with discretion; excellent organizational and customer service skills; ability to handle multiple demands and workload; flexibility to work evenings and weekends as needed