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University of Delaware · 3 weeks ago

Sr Events Manager, College of Engineering

Newark, DE

Full-time

Onsite

Mid, Senior Level

4+ years exp

The University of Delaware is seeking a Sr Events Manager for the College of Engineering to develop and manage the strategy, planning, and execution of special events. This role involves working with various stakeholders to ensure events align with the college's mission and goals, while also serving as the primary event coordinator for departmental activities.

Higher Education

Responsibilities

Develops and advances the mission, vision, and strategic objectives of the college by aligning event strategy with college goals

Develops, communicates, and implements a tiered strategic events system to foster prioritization and effective and efficient event management. Leads pre- and post-event planning meetings with stakeholders to ensure goals are met

Independently manages and leads complex planning which may include those for donors, alumni, VIPs, leadership, and prospective students. Ensures high-level strategic planning with measurable outcomes for all these events, which include major college events such as Alumni Weekend, Homecoming, etc. Events may be on the Newark, Dover or Georgetown campuses; elsewhere in Delaware and/or around the region or nation

Assists in the implementation of an enrollment-related events strategy and enrollment event execution for both the College as a whole and for seven academic departments to best showcase our academic programs and offerings, resulting in increased enrollment to the College

Serves as the on-site event manager ensuring all event elements and guest relations are fully executed as planned. Manages and resolves all issues with professionalism and promptness. Serves as event point person for all guests, especially VIPS, as well as vendors, public safety, and other key event personnel

In consultation with and guidance from the SBO, ensure that events are planned and managed in a fiscally responsible manner

Researches, identifies, and liaises with contractors, vendors, support services, faculty, and administrators with regards to all facets of the logistical operations support of multiple programs and events. Independently discerns best providers and practices to meet event goals

Through outreach and proactive communication with COE leadership, develops an annual events plan to advance strategic initiatives and unit goals (e.g., increasing the number of student applications through effective event experiences)

Works collaboratively with DAR and other campus partners to identify, propose and plan strategic event opportunities to incorporate the Dean and other leadership in building and strengthening relationships with donors, prospects, alumni, and government partners

Drives the creative development of event content and programming, including immersive experiences, aligned with identified strategic initiatives. Builds and sustains strong partnerships with COE faculty and staff and pursues ongoing awareness of initiatives to support this creative work

Develops and implements practices, policies, and procedures consistent with those of the University relating to events and special projects to ensure a successful outcome

Creates supporting documents and toolkits for best-practices event planning and serves as liaison with communications staff to publicize events. Trains staff, faculty, and students to ensure proper protocols are followed and event standards are met. Serves as the primary point person and resource for COE to ensure best practices for unit events

Works closely with clients to build event budgets for review and approval; suggests cost-savings measures and works to reduce event waste and excess expenses. Manages all vendor payments; prepares line-item statement of expenses for the client; and reconciles all expenses in the Concur system

Manages large conferences hosted by the COE Dean’s Office and departments, including identifying venues, planning and executing all logistics, and serving as main point of contact related to all events items

Works directly with Provost Office and COE staff in scheduling and utilization of FinTech space for COE events

May supervise miscellaneous wage employees and student workers/interns serving as events support

Complies with university policies, procedures, and best practices regarding protecting data and following UD data governance rules

Performs other job-related duties as assigned

Qualification

Event planningBudget preparationHigher education experienceCreative event designCommunication skillsOrganizational skillsSupervision skillsFiscal managementMicrosoft ExcelProblem-solving skillsInterpersonal skills

Required

Bachelor's degree and four years of special event planning experience, or equivalent combination of education and related experience

Experience working in higher education or the non-profit sector

Ability to strategically plan, produce, and market a variety of large public events

Creative with the ability to translate concepts into event experiences that showcase and support key initiatives

Ability to handle multiple tasks concurrently, and skill in organizing resources and establishing/adjusting priorities in a rapidly changing environment

Excellent organizational skills with particular attention to detail

Ability to work independently, anticipate issues, and proactively seek resolutions

Excellent oral, written, interpersonal, and communication skills when working with faculty/staff, alumni, donors, community members, and University administration as well as people of all ages with diverse backgrounds

Ability to assess contract compliance and product/service quality

Skills in budget preparation and fiscal management

Proficient with financial systems, web forms and Microsoft Excel

Understanding of academic and University policies, as well as current and emerging University relations issues and trends

Ability to supervise and train employees and volunteers, to include organizing, prioritizing, and scheduling work assignments and providing feedback

Company

University of Delaware

Glassdoor4.3

The University of Delaware - a state assisted, privately chartered institution - is a Land Grant, Sea Grant, Space Grant and Carnegie Research University (very high research activity).

Founded in 1743

Newark, DE, US

1001-5000 employees