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Catholic Charities of the Archdiocese of Galveston-Houston · 2 weeks ago

Cabrini | Administrative Assistant

San Felipe - Houston, TX 77056

Full-time

Onsite

Entry Level

1+ years exp

Catholic Charities of the Archdiocese of Galveston-Houston is seeking an Administrative Assistant for their Cabrini Center. The role involves managing office operations, client communications, and assisting with legal case management and community outreach activities.

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Responsibilities

Staffing the Cabrini switchboard, including screening and routing all incoming calls, taking and distributing phone messages to Cabrini staff, handling call-in inquiries for service and information, making referrals as needed for immigration-related and other services, assisting caseworkers with outbound client contact, and coordinating phone announcements for after-hours callers

Collect statistics on clients served and the services provided to clients using online management and reporting database and Law Logix case management system. Tasks include inputting and updating the legal case status, legal case disposition, applications for legal relief filed, requests for voluntary departure, and other information/data from clients, Immigration Court, USCIS, EOIR or State Court. Clerks will be responsible for generating statistical reports, and correcting data entry to ensure accuracy in the database on client information, case processes, and caseload information

Assist Legal Assistants/Paralegals and Attorneys in maintaining case information on case management systems, scheduling, and conducting client intake interviews, preparing client case files, collecting, compiling, and organizing supporting documents for clients’ cases, translating foreign documents into English as needed, drafting, and preparing case file correspondence. Assist Paralegals and Attorneys in preparing clients for court hearing and USCIS interviews and perform interpretations at USCIS interviews as needed

Process incoming and outgoing mail. Maintain office supplies inventory and order office supplies. Maintain program resources, documents, and handbooks. Assist in other clerical duties for the Cabrini Center

Attendance and participation is mandatory in team meetings, Cabrini staff meetings, Administrative Clerk meetings and other agency meetings. Participate in calls and meetings organized by funders, city-wide advocacy groups, and local service providers when appropriate and helpful

Assist with the set-up, registration, and the orderly operation of Charla and workshops by setting up registration and presentation materials, client hand-outs and administering the operation of the Charla and workshops. Participate in community outreach and legal education activities, including Charla and other community events, prepare community legal education materials on immigration issues

Comply with all contract requirements. Provide data and statistical information for grant, contract, and other reporting purposes. Provide accurate and timely monthly data, time logs, and reports for internal use, funder use, and other entity use. Participate in trainings, webinars, meetings, calls, etc. as required by funders

Perform other duties as assigned by the Legal Directors and Managing Attorneys such as assisting with in house meetings and trainings, coordinate with community partners, engage in coalition activities, participate in staff and agency retreats, assist with special events