Advanced Infrastructure Design, Inc. (AID) · 3 weeks ago
Office Administrative Assistant
Township of Hamilton, NJ
Full-time
Onsite
New Grad, Entry Level
$40K/yr - $65K/yrAdvanced Infrastructure Design, Inc. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation of highway infrastructure. They are seeking an enthusiastic and detail-oriented Office Administrative Assistant to support day-to-day operations and ensure efficient office management.
Civil EngineeringConstructionConsulting
Responsibilities
Perform diverse administrative and clerical tasks to ensure efficient daily operations
Provide direct support to Office Manager, Marketing Director, and Engineering staff
Organize and schedule meetings, appointments, and maintain office calendars
Manage incoming calls, emails, and general correspondence
Track and order office supplies to maintain inventory
Assist with document processing, filing, and record-keeping
Support the onboarding process for new hires and maintain personnel records
Handle sensitive and confidential information with discretion
Assist with marketing or project-related tasks as assigned
Qualification
Required
Proven experience as an administrative or office assistant
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and ADP is highly desirable
Excellent verbal and written communication skills
Strong organizational, problem-solving, and time management abilities
Ability to prioritize tasks, manage interruptions, and multitask effectively
Familiarity with general office procedures and administrative systems
Proactive, self-motivated, and committed to excellence
High attention to detail with the ability to learn quickly
College education is required
Preferred
Previous HR experience preferred
Education: MBA, accounting or related field is highly desirable
Benefits
401(k) matching
Dental insurance
Health insurance
Vision insurance
Paid time off
Company
Advanced Infrastructure Design, Inc. (AID)
Advanced Infrastructure Design, Inc.
Founded in 1998
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mohammad El Ahmad
Team Supervisor CONSTRUCTION INSPECTOR
Company data provided by crunchbase