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Harvard Graduate School of Education · 1 day ago

Associate Director, Compliance and Risk Management

Cambridge, MA

Full-time

Hybrid

Senior Level, Lead/Staff, Director/Executive

$115K/yr - $120K/yr

7+ years exp

Harvard Graduate School of Education is a diverse community dedicated to advancing education and creating a positive impact. The Associate Director of Compliance and Risk Management will lead compliance and risk management activities, ensuring adherence to research security policies and export control regulations while overseeing various compliance processes.

EducationHigher EducationUniversities

No H1B

Responsibilities

Oversees and manages the emerging research security program for HGSE, serving as the school’s Research Security Administrator with the lead role in directing, collaborating, and connecting across multiple offices and roles to ensure HGSE executes and remains in compliance with Harvard’s Research Security policy and procedures. Will consult with and maintain a dotted-line relationship with the University Research Compliance Officer for activities related to this role

Oversees and coordinates all activities of the HGSE Export Controls (EC) program and serving as the school’s Export Control Officer, including communicating school-level information about EC and coordinating or conducting Visual Compliance checks as required on international partners school-wide. Supports faculty and staff in engaging with the HGSE Export Compliance Program as well as international reviews. Aid in the rollout of export control activities at HGSE under the University’s Research Security Program (above). Conduct compliance reviews to ensure that HGSE research and sponsored programs are compliant with applicable export control laws and regulations, sponsor terms and conditions, and University and GSE policy

Oversees and manages the HGSE outside activities disclosure process, in coordination with relevant staff within the Faculty Affairs, Finance, and Sponsored Projects departments, and the HGSE Designated Institutional Official. This encompasses the disclosure of outside activities and financial conflicts of interest for faculty, researchers, and others required to submit disclosures on an annual and/or ad-hoc basis

Attaining and maintaining an in-depth understanding of statutory regulations and university/school policies related to financial conflict of interest, outside activities disclosures, effort, and related areas

Identification and verification of individuals required to disclose on a rolling basis

Coordinating review of disclosures as needed, notably including the primary annual review of faculty disclosures

Preparation, review, revision, and dissemination of reports, management plans, policy documents, and guidance as required and appropriate

Ensuring all activities above are administered as required in Harvard’s relevant systems of record, including Outside and Activities Interest Reporting (OAIR) system and the Grants Management Application Suite (GMAS)

As needed, provide training/guidance to disclosers and others on use of the disclosure system

Oversee and serve as lead administrator for the HGSE Committee on International Projects and Sites (CIPS), a faculty committee tasked with providing a school review of all international work proposed at HGSE, sponsored or non-sponsored. Incumbent will manage the work of CIPS, facilitate CIPS reviews, ensure communication to faculty about reviews is complete, and maintain documentation of CIPS reviews and meeting minutes. Acts as liaison to University-level offices as needed for certain reviews (e.g., Office for the Vice Provost for Research, University Committee on International Projects and Sites, etc.). Collaborate with the HGSE Office of Sponsored Projects as needed to ensure seamless coordination

Manages the HGSE Risk Management program in support of the school’s Risk Officer. This includes annual reporting, coordinating, and facilitating meetings of the school risk committee, coordinating annual risk reviews and/or risk evaluation exercises

Oversee foreign talent program reporting/compliance, and compliance with Foreign Gift and Contract Reporting (section 117)

Oversee the Payment card Industry (PCI) compliance process in collaboration with the school security officer, the Finance Department, and other GSE units

Works with HGSE’s Research Integrity Officer (RIO) to gather data relating to research misconduct, including managing cases if they arise and maintaining up-to-date policies

Provide guidance on questions relating to international collaborations and activities under sponsored awards

Use knowledge of applicable laws and regulations and University/GSE guidelines and policies to provide advice to department customers, and provide a high level of customer service to each party

Monitor regulatory changes and participate in working groups as necessary to create and maintain business processes and templates to facilitate compliance

Other duties as may be assigned

Qualification

Sponsored research regulationsResearch compliance experienceFinancial principles knowledgeContract development experienceC.R.A. certificationMicrosoft Office SuiteCommunication skillsRelationship building

Required

Bachelor's degree or equivalent work experience required

Minimum of 7 years' relevant work experience

Advanced knowledge of sponsored research regulations

Any candidate wishing to be considered must supply a cover letter in addition to their resume. Please upload as one document

Preferred

MBA or Masters' degree in relevant field

Knowledge of Microsoft Office Suite, advanced Excel skills

Working knowledge of financial principles, budgeting, financial analysis

Thorough knowledge of research administration for federal, private, and foundation awards. Previous project leadership experience

Previous research compliance and/or sponsored awards management experience

Award negotiation and contract development experience

Knowledge of Harvard processes and systems preferred

Strong written and oral communication skills

Demonstrated ability to develop strong working relationships

C.R.A. or other recognized certification

Benefits

Generous paid time off including parental leave

Medical, dental, and vision health insurance coverage starting on day one

Retirement plans with university contributions

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities including tuition assistance and reimbursement

Commuter benefits, discounts and campus perks

Company

Harvard Graduate School of Education

Harvard Graduate School of Education offers a range of courses with co curricular experiences with mentorship of faculty. It is a sub-organization of Harvard University.

Founded in 1920

Cambridge, Massachusetts, USA

5001-10000 employees