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Pima County · 2 weeks ago

Administrative Assistant III - Adoptions Lead Eastside

Tucson, AZ

Full-time

Onsite

Mid Level

$18.89/hr - $22.19/hr

3+ years exp

Pima County is excited to open its first eastside adoptions center and is seeking an experienced administrative lead to assist the Outcomes Manager with onsite adoptions, administrative, and customer support. The role involves direct interaction with animals and requires availability to work various shifts including mornings, evenings, weekends, and holidays.

GovernmentHealth CareRecyclingSustainabilityWaste Management

Responsibilities

Answers general procedural questions from the public concerning specialized documents

Provides detailed information in response to queries concerning unit operations

Compiles information and prepares and types a variety of documents such as correspondence, reports, and specialized file data

Reviews and sorts documents, creates new records, inputs and retrieves information using automated systems

Prepares and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges

Researches manual and automated systems to gather or verify data needed for processing activities

Creates and maintains spreadsheets and databases using packaged software

Assigns and reviews the work of staff performing typing, filing, and other routine clerical activities

Operates various office equipment such as typewriters, computer terminals, and personal computers, facsimile machines, photocopiers, and calculators

Processes claims, purchase orders, and contracts for payment to vendors and contractors, and verifies the accuracy of billing charges against ledgers, invoices, and contracts

Establishes, posts, and maintains manual and automated bookkeeping systems

Verifies fees for permits of services, receives payments, and issues receipts

Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation

Contacts debtors to collect accounts receivable and monitors payment arrangements

Coordinating paperwork for the referral, admission, transfer, or discharge of patients from a hospital unit or clinic

Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process

Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services

Qualification

Administrative supportAnimal handlingDatabase managementBilingual (English/Spanish)Customer supportTeam coordinationDocument preparation

Required

Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business

Relevant experience and/or education from an accredited college or university may be substituted

One year with Pima County in an Administrative Assistant II position

Valid driver license is required at time of application

Valid AZ driver license is required at time of appointment

Completion of a rabies vaccination cycle is required within two (2) months of hire

Medical inability to be immunized or previous immunization must be verified by the County Physician prior to employment

Recommended boosters are required for the duration of employment, unless medically excused or physiologically unable to develop immunity

The County requires pre-employment background checks

Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history

Preferred

Minimum six (6) months experience working in an animal shelter or other animal care setting

Minimum six (6) months experience working with animal adoptions

Minimum six (6) months working in a sales position

Minimum six (6) months handling dogs in a shelter or other retail environment

Bilingual (English/Spanish)

Benefits

Completion of a rabies vaccination cycle is required within two (2) months of hire.

Medical inability to be immunized or previous immunization must be verified by the County Physician prior to employment.

Recommended boosters are required for the duration of employment, unless medically excused or physiologically unable to develop immunity.

The County requires pre-employment background checks.

Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

A prior criminal conviction will not automatically disqualify a candidate from employment with the County.