Pima County · 3 weeks ago
Administrative Assistant II - Recorders Office
Tucson, AZ
Full-time
Onsite
Entry Level
$17.13/hr - $23.13/hr
2+ years expPima County is seeking an Administrative Assistant II for their Recorder's Office to provide general professional administrative services. The role involves managing public inquiries, data entry, and maintaining organized electronic files to support department operations.
GovernmentHealth CareRecyclingSustainabilityWaste Management
Responsibilities
Responds to public and staff by providing general information pertaining to departmental or program activities
Answers single- and multi-line telephones, routes calls and relays messages
Resolves routine problems in person, by phone and through correspondence with complainant
Requests specific information by telephone
Checks documents for completeness and accuracy and issues licenses and permits
Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims
Edits documents for grammar, punctuation, spelling and format
Codes, confirms, enters, updates, and retrieves data using automated filing systems
Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports
Establishes and maintains filing systems and retrieves documents from files as required
Researches document files and automated records for specific information
Copies and distributes materials and acts as key operator for copy machine
Reads, screens and directs mail and composes answers to routine correspondence
Calculates fees, records payments and balances routine accounts
Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators
Performing moderately complex word processing activities such as preparation of charts, graphs and tables
Transcribing a variety of correspondence, reports and documents from dictating equipment
Scheduling and arranging meetings, conferences, interviews and other appointments
Training other staff members in office procedures and clerical activities
Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities
Qualification
Required
Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business
Valid driver license is required at time of application
Valid AZ driver license is required at time of appointment
Preferred
Experience prioritizing assignments, time management, and allocating resources in a rapidly changing environment
Experience with specialized administrative programs utilized by Pima County such as Workday, Maximo, etc
Experience with Microsoft Office Suite, including Teams, Excel, and Word
Experience composing and editing written materials
Experience in interdepartmental relations and communicating with the various departments of Pima County
Experience with learning advanced computer programs
Experience in working independently, or unsupervised
Company
Pima County
Pima County is a government sector that provides health, development, business, community, sustainability, wastewater & recycling services.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.49MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.49M
Recent News
2025-09-19
Arizona Daily Star
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