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Pima County · 2 weeks ago

Deputy Director – Library Finance and Administration

Tucson, AZ

Full-time

Onsite

Director/Executive

$106K/yr - $159K/yr

7+ years exp

Pima County is seeking a Deputy Director – Library Finance and Administration responsible for managing a significant operating budget and overseeing library assets. The role involves planning, directing, and coordinating budget management, financial reporting, and asset management while collaborating with the executive team.

GovernmentHealth CareRecyclingSustainabilityWaste Management

Responsibilities

Develops and executes strategies to expand the library’s engagement with community members, organizations, and stakeholders; ensure alignment with the library’s mission and strategic goals

Develops goals, policies, objectives, plans, and procedures for library divisions and the department

Supervises assigned staff responsible for library services and coordinates operational direction with protective services personnel

Evaluates departmental activities and needs in support of strategic goals and continuous improvement

Directs or prepares studies and reports to support recommendations for policy changes or procedural improvements

Prepares divisional budget requests and participates in development of the annual library budget

Monitors and controls expenditure throughout the fiscal year

Provides leadership/oversight over a division within the public library, including but not limited to public services, community engagement, administrative services, and communications

Reviews and analyzes proposed state and federal legislation for potential impact on department operations and processes and provides recommendations

Administers contracts and Intergovernmental agreements (IGA) with vendors and service providers through the County Procurement process

Analyzes departmental procedures and organizational structures in relation to operational needs and develops plans and processes to increase efficiency and cost-effectiveness

Monitors and analyzes engagement metrics and program outcomes to assess effectiveness; develops clear reports and presentations that communicate impact to library leadership and stakeholders

Assesses community needs through engagement with the public, advisory groups, and community leaders, and supports staff in developing and delivering responsive library services and programs

Provides strategic oversight of library services and programs, ensuring effective administration and delivery

Supports the Director by coordinating activities and preparing materials for meetings of the Library Advisory Board, Board of Supervisors, and other jurisdictions within the service area

Leads initiatives to deliver high-quality customer service by driving consistent evaluation and continuous improvement; oversees the review and enhancement of public service policies and procedures

Qualification

Budget managementLibrary administrationContract negotiationPolicy developmentOperational analysisCommunity engagementCustomer serviceLeadershipCommunication skills

Required

Bachelor's degree from an accredited college or university in Library Science, Education, Public Administration, Public Policy, Communications, Social Work, Accounting, Finance, Business Administration or a related field, as determined by the department head at the time of recruitment

Seven years of directly related experience in library administration, public administration, finance, or a related field, which includes three years of management level supervision of assigned staff

Qualifying education and experience must be clearly documented in the 'Education' and 'Work Experience' sections of the application

All positions may require a valid Arizona Class D driver license at the time of application or appointment

Preferred

Minimum five (5) years coordinating the development and preparation of budget exceeding fifteen (15) million while driving efficiencies and cost-effectiveness

Minimum five (5) years experience analyzing departmental procedures and organizational structures in relation to operational needs

Minimum three (3) years of experience in negotiating and administrating large scale operational contracts or Intergovernmental agreements (IGA) with vendors or service providers in a governmental setting

Minimum one (1) year of experience coordinating facility construction, maintenance, and repair efforts in collaboration with partner organizations, facilities management, and external contractors/vendors

Minimum three (3) years in developing and implementing departmental or organizational policies, procedures, and goals

Minimum one (1) year of experience in reviewing and analyzing proposed state and federal legislation for potential impact on department operations and processes and providing recommendations

Graduate level degree