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Harvard Graduate School of Education · 1 day ago

Senior Finance Associate

Cambridge, MA

Full-time

Hybrid

Mid, Senior Level

$75K/yr - $84K/yr

5+ years exp

Harvard Graduate School of Education is a diverse community dedicated to changing the world through education. The Senior Finance Associate will support the Director of Finance and Operations in financial systems programming, transactions, administration, reporting, and budgeting to ensure effective financial management for the EdRedesign Lab.

EducationHigher EducationUniversities

No H1B

Responsibilities

Supporting the Director of Finance & Operations’ needs with respect to financial reporting, budgeting, projections, and strategy, using a combination of Harvard systems, Excel, and other finance software as needed, build and maintain a model to produce accurate and timely monthly, quarterly, and annual financial reports. Reports and models should use high-level programming to automate tasks and allow Lab leadership to update as necessary

Process all payment requests, ensuring timely payment and compliance with University policies and applicable contractual obligations – including, honoraria payments, vendor invoices, employee and non-employee reimbursements, fellowship payments

Handle/troubleshoot supplier set-up and updates in Buy2Pay (resolving issues in a timely manner) and serve as resource to Lab staff on payment requests and supplier set-up

Maintain tracking system for all payments requests

Review corporate card reports and reconcile department card transactions in Concur

Serve as the Lab’s P-Card administrator, including submit applications, review monthly transactions, maintain receipts, answer questions and serve as resource to all cardholders

Collaborate with external departments on co-sponsored activities and cross-validated arrangements

Assist with fiscal month-end and year-end accounting and reconciliation, and other financial administration and financial operations tasks as assigned

Apply financial policies, compliance, and accounting procedures to ensure financial compliance with Lab, HGSE, and University policies and procedures and applicable legal rules and regulations

Work closely with Director of Finance to draft and implement departmental financial policies and procedures

Review financial data/transactions for compliance with fund terms and conditions, funding availability, and fund allocation, and accuracy; make corrections, when necessary, by preparing journals

Serve as a resource to Lab staff on transactional inquiries and financial/budgetary questions that require problem-solving and analytic capability

Makes recommendations on effective use of financial tools such as Chart of Accounts

Produce and distribute financial reports to help inform Lab leadership on resource allocation and decision-making

Perform financial analysis and modeling to forecast income and expenses and report on financial status through quarterly variance analysis of budgeted, forecasted, and actual financial data

Identify spending trends, recognizing potential budget or compliance issues, and make recommendations for informed, appropriate, and planful fund management, and other improvements and changes based on the information gleaned from analysis

Prepare varied financial reports including budget-to-actuals and highlight key issues for Lab leadership

Perform ad-hoc financial analyses as needed

Work closely with Director of Finance to assist with preparation of annual budget documents and all budget-related processes

Assist with development of domain or project-specific budgets as needed

Perform financial analysis and modeling to forecast income and expenses; assist with multi-year forecasting

Qualification

Financial Systems ProgrammingFinancial ReportingAnalysisBudgetingForecastingNon-profit AccountingExcelPower BIMicrosoft Office SuiteEvent Registration SoftwareProject Management SoftwareMultitaskingCommitment to Mission

Required

Minimum 5 years related finance/accounting experience

Previous experience in non-profit accounting

Experience with financial systems including using Macros, Power Query, and Power BI, or similar tools

Ability to work overtime during peak periods as needed including nights and weekends

Commitment to EdRedesign's mission, vision, and values

High level of comfort in a fast-paced, high-energy, entrepreneurial environment

Ability to multitask against competing demands and deadlines

Proficiency with Microsoft Office Suite

Experience with Event Registration software (Cvent; Blackthorn; SurveyMonkey; Apply; or others) and Project Management software (Asana, Basecamp, Monday, or others)

Preferred

Bachelor's degree preferred

Familiarity with Harvard University's financial systems and policies is helpful

Benefits

Generous paid time off including parental leave

Medical, dental, and vision health insurance coverage starting on day one

Retirement plans with university contributions

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities including tuition assistance and reimbursement

Commuter benefits, discounts and campus perks

Company

Harvard Graduate School of Education

Harvard Graduate School of Education offers a range of courses with co curricular experiences with mentorship of faculty. It is a sub-organization of Harvard University.

Founded in 1920

Cambridge, Massachusetts, USA

5001-10000 employees