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Inside Higher Ed · 3 weeks ago

Assistant Director of Purchasing & Travel

Frankfort, KY

Full-time

Onsite

Lead/Staff, Director/Executive

2+ years exp

Inside Higher Ed is seeking an Assistant Director of Purchasing and Travel to oversee the procurement process and ensure compliance with regulations and university policies. The role involves managing purchasing activities, providing guidance on travel arrangements, and enhancing operational efficiency within the Purchasing and Travel Office.

Digital MediaEducationHigher EducationJournalismRecruiting

No H1B

Responsibilities

Acts for the Director in their absence

Reviews and assigns work to purchasing personnel within the Purchasing and Travel Office

Oversees, evaluates, and monitors all purchasing activities within an agency for compliance with the Model Procurement Code (KRS 45A), including personal service contracts

Ensures development of purchasing staff through training expectations and performance appraisals

Prepares reports regarding purchasing performance results

Reviews purchasing documents such as purchasing orders, request for quotes, and request for proposals

Uses Banner accounting and procurement system for procurement, reporting and analysis

Services as lead for the Travel function

Provide guidance, training and customer services to KSU employees regarding individual and group travel in alignment with KSU travel policy and procedures

Research and compare available travel and hotel accommodations to identify the best available option for individual and/or group travel if assistance is requested

Reviews individual and group travel requests for completeness, funding source and alignment to travel policy and procedures

When travel arrangements are within approved travel and budget limits, makes all arrangements and reservations as requested, working with vendor partners such as Emburse, TravelPerks, hotel and car rental agencies to secure travel needs

Monitors and facilitates the use of company travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs

Reconciliation of travel reimbursements against approved travel requests, ensuring that payments are made in a timely manner

Design, communicate, and drive continuous improvement of the travel request and reimbursement system and operations

Oversee information on KSU website related to travel and request updates as needed

Ensure that updated policy and procedures and system changes are communicated to the campus community in a timely and effective manner

Perform other duties as assigned

Qualification

Procurement processPublic speakingProject managementWeb-based softwareLeadership skillsNegotiation skillsDiversity commitmentTeam managementInterpersonal communicationWritten communication

Required

Bachelor's degree with 2 to 5 years' experience directly related to the duties and responsibilities specified

Excellent leadership, negotiation, and team management skills with the ability to engage others through a shared process while serving as a primary decision maker

Demonstrated commitment to working with a diverse and inclusive student body, faculty, and staff

Strong project and program management and evaluation skills

Demonstrated strong public speaking and presentation skills

Excellent interpersonal and written communication skills

Ability to establish and maintain collaborative relationships with students, faculty, and staff

Strong technology skills including proficiency in web-based software systems

Certification as CPPB, CPPO, KPM, CSCM or other professional certification is preferred