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Swim Digital Group · 2 weeks ago

Business Operations & Financial Coordinator (Part-Time)

United States

Part-time, Contract

Remote

Mid Level

3+ years exp

Swim Digital Group is seeking a Business Operations & Financial Coordinator to support the organization’s core financial administration and business operations. This part-time role involves managing bookkeeping processes, coordinating vendor relationships, and providing structured administrative support to executive leadership.

AdvertisingDigital MarketingMarketing

Responsibilities

Maintain accurate and timely financial records, including accounts payable, accounts receivable, invoicing, and general ledger entries using QuickBooks

Track expenses, monitor budgets, and flag variances for leadership review

Prepare monthly and ad-hoc financial summaries and reports

Coordinate with external accountants for reconciliations, filings, and financial reviews

Ensure financial procedures and documentation are followed to support compliance and audit readiness

Manage non-HR vendor and supplier relationships, including contracts, renewals, and service coordination

Support procurement of equipment and services, including tracking inventory and maintenance schedules

Identify opportunities to improve operational workflows and document processes

Maintain organized records of contracts, vendors, and operational documentation

Provide task-based administrative support to the CEO and COO on defined projects

Coordinate travel logistics, including flights, accommodations, and itineraries

Conduct research, prepare summaries, and organize materials for meetings and planning sessions

Track follow-ups and support the execution of key operational initiatives

Qualification

QuickBooksFinancial reportingOperations managementVendor coordinationGoogle WorkspaceProfessional judgmentAttention to detailOrganizational skillsIndependent workClear communication