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National Football League (NFL) · 3 weeks ago

Hotels & Meetings Associate (External Staffing Agency)

New York, New York, United States

Full-time

Onsite

Entry Level

$25/hr - $30/hr

2+ years exp

NFL is responsible for planning and executing the league’s major events and International Games. The Hotels & Meetings Associate role focuses on supporting the Events team with hotel management and meeting planning for significant events, ensuring smooth operations and coordination across various internal departments.

American FootballMedia and EntertainmentSporting GoodsSportsSports Leagues and Teams

Responsibilities

Manage the execution of 100+ hotel contracts for future Super Bowl and Draft bids

Support the Super Bowl hotel assignment process by working closely with departments and partners assigning 20,000 rooms

Manage the onboarding process through our supplier portal for all Super Bowl and Draft contracts

Manage hotel reservations for 800+ attendees at all tentpole events which include Super Bowl, Pro Bowl, Combine, Draft, Flag Championships, Hall of Fame, Kickoff, International games and meetings

Support operations at the Super Bowl headquarter hotel to include contract management, hotel reservations, meeting space logistics, food & beverage, signage, and vendor coordination

Coordinate planning meetings across all tentpole events for current year and future. This entails sourcing hotels through our RFP platform and tracking proposals

Lead effort for on-site event management for Owners Meetings and department meetings including room block management, client check-in, credential distribution, and registration

Attend all planning meetings, as needed for current and future tentpole events and outline goals and objectives for each trip

Work cross functionally with various internal departments on meetings throughout the year

Work with finance team on budget reconciliation for all tentpole events and meetings

Support the team in various capacities including contract management, updating the special events calendar and tracking budgets

Qualification

Hotel managementContract negotiationsMeeting planningMicrosoft ExcelMicrosoft PowerPointProject managementHigh energyEntrepreneurial spiritOrganizational skillsWriting skillsCommunication skillsTeam playerPositive attitudeWork ethic

Required

Bachelor's degree

2+ years of hotel with a focus on room management and function room operations

Adept at contract negotiations and proven experience working with hotel contracts

Hotel and venue management with a focus on room block build/management, attrition mitigation, function room costing and management

Ability to manage multiple projects in a fast-paced, high-pressure environment

Ability to lead others and collaborate with a variety of groups at different levels

Strong organizational and presentation skills

Strong writing and communications skills

Proactive self-starter who works well within a team, strong interpersonal skills

Preferred

Experienced with hotel contracts, negotiating, and meeting planning

Experience with Meeting Evolution, Cvent or other event registration sites

Strong Microsoft excel and PowerPoint skills

C level/VIP management and service

Knowledge in RFP creation and process

Team player with positive attitude

High energy

Entrepreneurial spirit

Strong work ethic

Benefits

Comprehensive benefits offerings

Company

National Football League (NFL)

The National Football League is America's most popular sports league, comprised of 32 franchises that compete each year to win the Super Bowl, the world's biggest annual sporting event.

Founded in 1920

New York, New York, USA

1001-5000 employees