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Rock Creek Foundation · 2 weeks ago

Manager of Grant Accounting

Silver Spring, MD, US

Full-time

Hybrid

Senior Level

$90K/yr - $95K/yr

6+ years exp

Rock Creek Foundation is a leader in community-based behavioral and mental health services. They are seeking a Manager of Grant Accounting who will oversee the Grant’s Department, manage grant staff, and ensure compliance with grant-related requirements while collaborating with other departments.

Health CareNon ProfitRehabilitation

Responsibilities

Maintain, and update comprehensive grant manual

Maintain and/or enhances operational policies and procedures for contracts and grants management, drafts templates for contracts & grants and creates and provides in-house training to staff on contractual and compliance topics

Propose creation related project records in Blackbaud NXT

Propose entries for revenue recognition, multi-job cost re-allocations, and other entries to be completed by GL team

Participates in monthly grant review meetings with the Program Director to review the performance, expenditure and potential modification and any other monitoring or grant related issues

Responsible for cross reference of data entered in the accounting systems compared to approved budgets

Provide training and guidance on expenditure coding and allocation based on approved budgets

Train and collaborate with program directors on managing grant budget

Recruit, train, hire and supervise Grant Accounting staff members

Establishes and/or enhances operational policies and procedures for contracts and grants management, drafts templates for contracts & grants and creates and provides in-house training to staff on contractual and compliance topics

Participate in the development and review of grant proposals including budget development process

Manages, and updates all templates and worksheets that support award compliance and grant training across the organization

Provides a full and comprehensive review of all new grant agreements before acceptance by CEO or CFO, flagging any financial, legal, and other compliance risks and works with the CFO, Program Director and Chief of Program Services to resolve them

Acts as the lead for new and renewal of grant awards. To include but not limited to coordinating with program directors, CEO, CFO, and other appropriate internal stakeholders to collect grants and contract award documents for submission to funders and ensure proper maintenance and storage of documents

Assist in negotiation of contracts, sub-contracts and modifications, advises upper management of risk involved and takes the lead in disputes concerning contractual issues

Correspond and keep open lines of communication with grant agency monitors

Sets up project account systems and tools to monitor compliance with agreement terms and conditions. Responsible for monitoring deliverables, cost estimates, allowable costs, and primary cost-sharing documentation

Conduct regular periodic meetings with program directors to review financial statements, staff allocations, key milestones, deliverables, and assist them with budget tracking and reporting

Oversee development and distribution monthly grant spending forecasts and reporting with recommendations

Responsible for supervising and preparing annual grant program budgets and budget modifications as needed

Responsible for supervision and timely preparation of grant agency invoices/reimbursement requests to ensure a continuous cash flow – monthly/bi-monthly/quarterly/annually, follow-up payments

Participates in annual audit or audit by grant agencies

Identifies project close-out requirements and manages their implementation

In collaboration with Development department, maintains permanent files including successful proposals, all award documents and correspondence with contracts and grants officers that affect funding or other agreement terms and conditions

Remains current on changes within the service industry and grant compliance through publications and continuing education, and maintains up to date resource library for staff to use

Assist in organizational budgeting, forecasting, and planning processes

Responsible for supervision and preparation of 440s/other reports to the grant agencies by their due dates

Coordinate the preparation of grant budgets for grant/contract proposals and revised funding allocations

Supervise the monitoring of grants activity for appropriate/allowable charges by program and by account. Collaborate with program directors when modifications are needed

Assist in annual Sante budget preparation

Comply with Generally Accepted Accounting Procedures (GAAP)

Participate in and complete all required trainings

Check work e-mail according to agency protocol

Other duties as assigned

Qualification

Grant ManagementBudget PreparationNon-Profit AccountingFederal Grant ManagementGAAP ComplianceLeadership ExperienceTrainingDevelopmentCollaborationCommunicationProblem-Solving