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Kiawah Island Golf Resort · 2 weeks ago

Administrative Assistant - Facilities Maintenance

Kiawah Island, SC

Full-time

Onsite

Mid Level

4+ years exp

Kiawah Island Golf Resort is a destination for luxury golf and beach vacations near Charleston, South Carolina. They are seeking a Facilities Maintenance Administrative Assistant responsible for coordinating logistics and details within the Facilities Maintenance Department to support the organization’s strategic plan.

LeisureSportsTravel

Responsibilities

Represents, with dignity, the KIGR Facilities Maintenance Department on the phone, through email, and at employee functions

Directors Assistant:

Basic administrative assistance such as producing reports for management needs

Work order system administration

Assists and serves as point of contact for executive’s support needs including online research, department communication, and calendar support

Duties include producing reports on budgets, assisting with orders, bookkeeping, invoicing and accounts payable, product research, creating spreadsheets, and inventory

Orders and ships supplies for engineering and maintenance, maintaining detailed records and receipts

Data input of inter-departmental invoicing and account codes

High-level spreadsheet/data management

Maintains the organization’s reporting and meeting coordination, calendar of projects, deadlines, and recurring maintenance, updating agendas and committee pages monthly in our collaboration system

Coordination with various team members and supervisors and their respective deadlines and priorities

All other duties as assigned

Qualification

Facilities maintenance experienceProject management skillsMicrosoft Office proficiencyGoogle Suite proficiencyCustomer service skillsCommunication skillsOrganizational skillsWork independently

Required

Minimum of 4-year college degree and/or minimum of 4 years of direct commensurate experience

Ability to thrive in a fast-paced environment managing multiple projects simultaneously

Strong attention to detail and impeccable organizational skills

Strong communication skills in English, both verbal and written

Short and long-term project management skills and experience with project management software

Ability to maintain detailed records of procedures and actions

Strong customer service and support skills

Knowledge of all programs in Microsoft Office (Word, Excel, Outlook, PowerPoint, Keynote, Pages)

Knowledge of all programs in Google Suite (Gmail, Calendar, Docs, Spreadsheets, Analytics, Hangouts, Drive)

Must be able to work independently and in a team environment

Must be able to reach, bend and stoop occasionally

Must be able to carry items up to 40lbs over moderate distances occasionally

Must be able to work in an office setting with tasks such as typing, answering phones, use of a computer for hours at a time

Must be able to verbally communicate with employees and managers one-on-one or by phone

Must be able to work on site daily

Preferred

Facilities maintenance experience preferred (maintenance, engineering, construction or similar)

Experience with virtual meetings (GoToMeeting/GoToWebinar experience is a plus)

Benefits

Exclusive Discounts offered at the Hotel & Villas, 5 Golf Courses, Spa, Restaurants, Recreation and Retail Shops

Employee Meal Program

Employee Trainings and Appreciation Events throughout the year

Recognition Awards and Incentive Events, Peer to Peer Recognition

Leadership & Career Development

Bi-annual Wellness Fair

Free Parking!

Medical, Dental, Vision, Short Term & Long Term Disability, Life Insurance and Vacation Pay - available for Full Time employees after 60days of employment.

401k – available after 30 days of employment