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UC Irvine · 2 weeks ago

Senior Academic Program Coordinator (Hybrid)

Irvine, CA

Full-time

Hybrid

Senior Level

$60K/yr - $71K/yr

UC Irvine is a prestigious public university known for its academic excellence and vibrant community. The Senior Academic Program Coordinator in the Department of Chemical & Biomolecular Engineering manages student services, oversees academic and administrative aspects, and collaborates with faculty to enhance the student experience.

Higher Education

Diversity & Inclusion

No H1B

Responsibilities

Independently manage student services at the department level

Responsible for the general oversight and implementation of all academic, administrative and co-curricular aspects of program management, student affairs, and delivery of content and services for the CBE programs

Advise students and resolve student services-related issues on the full range of academic issues inherent within the department

Lead in the implementation of program policies and procedures and is accessible to and engaged closely with students

Work very collaboratively with department faculty and staff, and school and campus staff

Advise faculty and program constituents on a variety of student issues, provide guidance on issues requiring in-depth knowledge of specialized programs and manage the CBE graduate student experience from orientation through graduation while providing substantive advising and support

Administer funds for student programs

Develop and administer social media goals of the department in collaboration with leadership

Work with the CBE management to recommend changes to policies, practices, and procedures

Serve and participate in special projects and or other duties as assigned

Qualification

Student advisingVisa processesUniversity-specific applicationsInterpersonal skillsOrganizational skillsWritten communicationMulticultural competenciesService orientationProblem solvingCritical thinkingActive listening

Required

Knowledge of advising and counseling techniques

Knowledge of University-specific computer application programs and pertinent databases

Knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences

Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars

Ability to multi-task; verbal and written communication skills

Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance

Effective interpersonal skills

Multicultural competencies; ability to work with diverse populations

Basic knowledge of student immigration and visa processes pertaining to international students and scholars

Ability in problem identification and reasoning; ability to develop original ideas to solve problems

Skills in service orientation, organization, active listening, and critical thinking

Knowledge of University processes and procedures

Understanding of University rules and regulations

Must be able to positively and constructively communicate and interact with others at work

Must be able to maintain confidentiality and use discretion in handling position responsibilities

Must be able to organize, track, and report on job tasks readily

Must maintain proper files and reports on all job functions

Proficient command of written English

Writing, editing, and proofreading skills and the ability to compose letters, memoranda, and other documents using word-processing, spreadsheet, and database software

Willingness to take initiative in learning new business systems and needed business skills

Experience with providing financial account projections, analysis and reports

Working knowledge of computer software and online programs including the following: Microsoft Office (Word, Excel, PowerPoint, Outlook)

Adobe Acrobat, Firefox, Date Warehouse

Experience working with Engineering Student Database

Working experience with student admissions process and programs using admissions platforms

Working experience with the accreditation review process

Bachelor's degree in related area and / or equivalent experience / training

Student advising experience at a MS and or PhD program level

Preferred

Experience working with Graduate Database, SLATE and fellowship systems

Working experience with foreign student visa process

Working experience with a wide range of student funding sources and methods

Working experience providing support to student support through a wide range of topics, ranging from the admissions process, tuition, tutoring, academic support and resources available, leaves, university guidelines and policies

Working knowledge of FERPA guidelines

Experience in content generation, copywriting and editing for print, web design, and/or social media