Apply on Employer Site

ICON National · 1 week ago

Office Administrator / Facilities Coordinator

Greater Phoenix Area

Full-time

Onsite

Senior Level

$60K/yr - $70K/yr

5+ years exp

ICON National is seeking an Office Administrator / Facilities Coordinator to manage day-to-day office operations and ensure efficient functioning of the office. The role includes overseeing office supplies, vendor management, and maintaining a welcoming environment while also managing building operations and compliance.

Construction

Responsibilities

Oversee daily office operations, including the management of office supplies, equipment, etc

Manage the procurement of office and kitchen supplies. Meet with vendors to secure the best pricing

Maintain cleanliness and organization of all common areas such as kitchens, restrooms, conference rooms, bullpen, and the lobbies

Ensure kitchen is stocked and organized

Ensure meeting rooms are prepared and cleaned before and after use. Ensure rooms are stocked with refreshments and materials for meetings

Coordinate internal and external meetings, including booking meeting rooms, catering, and necessary technology or supplies

Greet guests and visitors, providing a warm and professional welcome

Handle incoming and outgoing mail, including sorting, distributing, and shipping as needed

Coordinate with vendors and service providers for office maintenance and repairs as needed

Oversee and coordinate the resolution of facility issues and the implementation of any necessary improvements

Provide general administrative support to staff and leadership as needed

Run errands as needed

Prepare reports, presentations, and documentation as required

Assist in the planning and execution of company events, parties, and team-building activities

Perform other duties as assigned to support the overall operations of the business

Ensure the building and grounds are clean, safe, and properly maintained, which includes everything from cleaning and repairs to managing HVAC

Implement and enforce health, safety, and environmental standards to ensure the building is compliant with all relevant regulations

Create and manage budgets for facility needs and handle all aspects of working with third-party vendors for maintenance, repairs, and other services

Coordinate and oversee projects like renovations, refurbishments, and new installations

Manage and delegate tasks to maintenance, cleaning, and other facilities vendors

Develop long-term plans for facility needs, including space planning, sustainability initiatives, and capital improvements

Qualification

Office administrationFacilities managementEvent planningMicrosoft Office SuiteOrganizational skillsCommunication skillsTime managementProblem-solvingTeamworkFlexibility