RSVC Company · 3 weeks ago
Project Accountant Admin
Riverside, CA
Full-time
Onsite
Entry Level
$25/hr - $31/hr
1+ years expRSVC Company is seeking a Project Accountant Admin to support oversight and administrative coordination for project-based work. This role involves tracking compliance, processing vendor invoices, and assisting project accountants with various accounting tasks in a dynamic environment.
CommercialConstructionInformation Technology
Hiring Manager
Sara Contreras
Responsibilities
Process & code high-volume vendor invoices on net 30 terms through Sage 300
Verify accuracy of invoice coding, approvals, and supporting documentation
Prepare weekly payment runs and ensure vendors are paid accurately and on time
Assist Project Accountants in collecting missing compliance documents, including insurance certificates & Subcontractor Affidavits
Request, review & approve subcontractor and supplier lien waivers in Procore
Maintain organized filing of all lien-related documents for audit and project closeout
Enter newly received Preliminary Notices into Procore and maintain accurate filing and documentation for all projects
Follow up with subs and vendors regarding missing documents and outstanding compliance requirements
Provide clear and professional communication to ensure timely processing of invoices and payments
Provide updates on payments status from Vendors
Assist with basic owner billing, including preparing simple pay applications, tracking approvals, and ensuring documents are submitted accurately and on time
Provide support to Project Accountants during monthly billing cycles
Support the Project Accountants with special projects, audit support, and general administrative accounting tasks as needed
Assist PA lead and controller with month end tasks
Qualification
Required
Knowledge of Preliminary Notices, Lien Waivers, Vendor Invoicing, and Client Billing
Understand the aspects of job costing and commercial construction
General Ledger accounting and experience
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Excellent communication and follow-up skills
Proficiency in Microsoft Office (Excel, Outlook, Word)
Team-oriented mindset with a willingness to learn and grow
Strong data entry and invoice processing skills with high accuracy
Excellent organizational and record-keeping skills
Strong written and verbal communication skills for interacting with vendors, subcontractors, and internal teams
Effective time management skills with the ability to handle multiple tasks and deadlines
Problem-solving skills with the ability to identify issues and escalate as needed
Ability to lift and carry office materials and supplies weighing up to 25 pounds occasionally
Occasional bending, stooping, reaching, pushing, and pulling to access files, office equipment, or supplies
Prolonged periods of sitting at a desk and working on a computer
Regular use of hands and fingers for typing and handling documents
Ability to stand and walk for short periods during meetings or while retrieving files and office materials
Frequent reading of documents, computer screens, extended screen time throughout the workday
Ability to communicate clearly and effectively, both verbally and in writing, in person and via phone or virtual platforms
Maintain focus, accuracy, and attention to detail while working under deadlines and managing multiple priorities
General knowledge and understanding of Microsoft Office Technology
Teams/SharePoint/Outlook for Email/Word/Excel/PowerPoint
ProCore
SAGE and all sage Programs
General ability to utilize cellular phone/iPad or Tablet/Laptop for Work Purposes
Preferred
1–2 years of experience in construction accounting or a related accounting role
Experience with Sage 300 and Procore
Company
RSVC Company
RSVC Construction- is a full service general contractor with years of experience to help with your next project.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase