Massachusetts Bay Community College · 3 months ago
Administrative Assistant II – Health Sciences
Framingham, MA, US
Full-time
Onsite
Mid Level
$60K/yr - $60K/yr
3+ years expMassachusetts Bay Community College is a comprehensive community college located in Greater Boston. The Administrative Assistant II will provide administrative support to the Dean of Health Sciences and the Division, handling office management, maintaining records, and assisting with various clerical duties related to student health records and program scheduling.
EducationHigher EducationUniversities
Responsibilities
Confer with Division faculty and staff to exchange information, to coordinate efforts, and to obtain information concerning Division program and activities
Engage in extensive and significant data collection activity from varied sources, which include MassBays’ Bay Navigator student data warehouse and agencies external to the college (such as ATI)
Work with the Clinical Compliance Officer and faculty in Viewpoint Screening (VS) for online immunization tracking/compliance
Prepare a variety of office correspondence; developing and revising forms for internal use; and developing presentation materials, charts, and graphs
In collaboration with Program Chairs, conduct surveys of students and alumni according to accreditation/regulatory board requirements
Confer with outside agencies (for example, Viewpoint Screening) to gather cost-related information to provide to the program director for budget preparation annually
Assist the Emergency Medical Services Department (EMS):
Responding to student inquiries and problem-solving
Supporting Psychomotor Exam scheduling and related payment processes
Operating standard office machines/equipment
Maintaining student files and accreditation documents to keep records up to date, ensuring proper records retention, and tracking assets
Supporting simulation scheduling
By scheduling and communicating Departmental, Advisory Committee, and related meetings, coordinating all surrounding aspects of the testing process, monitoring the inventory of supplies, and placing orders as needed
By providing budget details and reports from the College’s financial system software
Course Offerings – Coordinate with the Dean/Assistant Dean and faculty, via shared Excel workbooks, to input data on course instructor assignments and roles, performing required data entry into Bay Navigator, and coordinate this information and relay it to HR, as needed
Provide support to the Assistant Dean of Health Sciences, as needed
Monitor and assist the Dean/Assistant Dean in the maintenance and confidentiality of all records
Work cohesively with the Office of Institutional Effectiveness for Health Sciences data collection and reporting
Perform other related duties as assigned by the Dean
Qualification
Required
Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below
Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience
II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience
Preferred
Sensitivity and commitment to the goals of Affirmative Action
Experience working in a community college or similar environment
Demonstrates commitment to working with students in need
Benefits
Array of choices for health insurance plans to meet individual/ family needs
Affordable Dental Insurance and vision discount program
12 paid State/ Federal holidays
Generous sick, vacation, and personal time
Flexible Spending Plans to reduce your taxable income
Low-cost basic and optional life insurance
Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
Tuition Benefits for employees and dependents at state colleges and universities
Free Employee Assistance Program (EAP)
Eligibility towards Public Service Loan Forgiveness (PSLF)
Free parking on campus
Company
Massachusetts Bay Community College
MassBay offers more than 70 programs of study.
51-200 employees
H1B Sponsorship
Massachusetts Bay Community College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (1)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
$1.3MKey Investors
MassCyberCenterMassachusetts Life Sciences Center
2023-10-05Grant· $0.8M
2019-05-14Grant· $0.5M
Leadership Team
Bill Raynor
Special Assistant to the President & Chief Diversity Officer
Colleen Coffey
Executive Director of Corporate Partnerships, Workforce Development and Community Education
Recent News
EIN Presswire
2025-10-03
2025-09-20
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