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Fred Hutch · 3 weeks ago

Research Administrator III

US-WA-Seattle

Full-time

Hybrid

Mid Level

$84K/yr - $127K/yr

3+ years exp

Fred Hutchinson Cancer Center is a leading nonprofit organization focused on cancer and infectious diseases. The Research Administrator III position supports the fiscal management operations of the Infectious Disease Sciences Program, ensuring compliance with financial regulations for sponsored research and providing comprehensive fiscal record-keeping and reporting.

Hospital & Health Care

No H1B

Responsibilities

Collaborates with internal and external stakeholders and partners including Principal Investigators, program, division and center staff, and sponsor organizations to ensure timely and accurate accounting and financial reporting of sponsored research (grants and contracts) in compliance with federal and external sponsor regulations and requirements

Co-manages the preparation, interpretation and analysis of financial data, and is responsible for the management and administration of sponsored and non-sponsored research project funds

Designs, develops, and is responsible for overseeing and managing budget/fiscal systems, policies, and procedures for grant and contract budgets for Principal Investigators and management staff

Provides highly responsive, efficient support services and has a broad range of responsibilities including establishes and maintains comprehensive fiscal record keeping systems including budget monitoring and reporting for grants management, subcontract oversight and special project support in support of the program

Serves as the liaison for funding issues related to grant, contract, subcontracts, clinical trial budget management and support with an increasing workload for these types of studies in IDS

Develops and guides cost analysis process by establishing and enforcing policies and procedures; providing trends and forecasts; explaining processes and techniques; recommending actions to PIs and program leadership

Performs professional financial and budget analysis for PIs and program leadership promoting strategic decision-making and fiscal responsibility, using research business metrics to clarify all decision-making support optimal decision-making and cost management

Develops, modifies, and maintains multiple record keeping and reporting systems for varied and complex sources of funding

Oversees and co-manages monthly budgets to actual reporting, year-end summary analysis and trend reporting to program leadership and PIs, and analysis of significant variances at a program and project level

Utilizes online financial system to monitor budgets and resolve problems

Ensures accuracy and integrity of financial information in the development of complex technical fiscal analysis and financial reporting to multiple sources according to strict guidelines and deadlines

Reviews project costing classification and integrity of data used in financial reports, proposing resolutions of discrepancies in financial data to management, as needed

Assists in the annual budget process including analysis of submitted budgets compared to budget targets, preparation of summarization reports and communication of results to program leadership/PIs

Focuses on setting up of systems for industry-sponsored studies and working with Principle Investigators (PIs) and clinical research staff to maintain, monitor, track and manage study milestones and payments

Manages/monitors sponsored and non-sponsored research projects funded with restricted contributions and communicates with program leadership/PIs for project approval and set-up, budget monitoring and project close-out

Conducts all necessary steps in closing out of expired budgets including cost transfers, salary transfers, and verifying that all sponsor payments have been received

Oversees accounting for federal sponsored research grants, industry contracts, and other designated funds so that grants and contracts and non-sponsored research projects are managed in accordance with grantor and contractor requirements

Monitors non-sponsored research projects funded with restricted contributions and communicates with strategic planning initiative research administrators for project set-up, budgeting and close-out

Performs other financial analysis, grants management, and special projects as assigned

Qualification

Grants managementBudget analysisFinancial reportingMicrosoft OfficeExcel proficiencyEnterprise Software SystemsRegulatory guidelines knowledgeAnalytic skillsCommunication skillsOrganizational skills

Required

A Bachelor's Degree or 3 years relevant experience

Minimum of one year experience managing federal and/or non-federal sponsored research

Advanced proficiency with Microsoft Office/Adobe

Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables

Ability to edit SharePoint sites or basic web pages

Knowledge/prior experience with Enterprise Software Systems

Ability to source data from systems and generate customized reports

Efficiently planning, organizing, and prioritizing your work as well as that of others

Ability to tailor communications to specific audiences

Ability to navigate complex internal systems and departments

Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)

Basic knowledge of accounting terminology

Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA

Prior experience or exposure to grant writing/applications

Preferred

Three or more years of grants administration in pre and post award, ideally in a research or not-for-profit environment highly preferred

Exceptional analytic skills and demonstrated ability to build financial models for business forecasting, variance analysis, and problem solving and providing recommendation based on results to PI and program management for strategic decision-making

Advanced proficiency in Excel (including Pivot Tables), PowerPoint, Access, SharePoint and Word

Well-developed verbal and written communication skills, including an ability to understand complex problems, to collaborate and explore alternative solutions. Ability to organize thoughts and ideas into understandable terminology