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Broe Real Estate Group · 1 day ago

Event Coordinator/Office Administrator

Savannah, GA

Full-time

Onsite

Mid Level

3+ years exp

Broe Real Estate Group is seeking an Event Coordinator/Office Administrator to plan and oversee events at their Savannah office and entertainment rail car. This role involves coordinating vendors, managing event logistics, and supporting office administration tasks to ensure efficient operations and exceptional event experiences.

Asset ManagementIndustrial EngineeringLandscapingReal Estate Investment

Responsibilities

Serve as the primary point of contact for scheduling all events involving the rail car by working with the Commercial, Marketing, Customer, and other Company Administrators

Maintain and update the weekly rail car usage schedule and provide it to relevant leaders and stakeholders

Work closely with the SIT General Manager to understand and manage the timing requirements for rail car scheduling and operations

Ensure coordination between rail schedules and aviation schedules for events traveling to/from Savannah

Communicate event schedules and logistics with stakeholders, including leaders, event staff, and external vendors

Collaborate with caterers to arrange food and beverage services on the train for events

Coordinate various event vendors including but not limited to ordering supplies, such as event décor, seating arrangements, and other necessary materials for the events

Ensure that vendors deliver the required items in a timely and organized manner

Serve as the main event host, ensuring that each event runs smoothly and that all guests and participants have a positive experience

Provide excellent customer service and ensure all logistics are managed on-site during events

Manage office tasks such as scheduling, handling mail, and assisting with administrative needs

Process expenses and ensure timely submission for reimbursement

Provide general office support to maintain efficient operations including copying and working with Marketing to gain marketing material for the rail car

Qualification

Event coordinationVendor managementCatering coordinationMicrosoft OfficeCustomer serviceCommunication skillsOrganizational skillsTeam collaborationIndependent work