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Magna International · 8 hours ago

Executive Assistant

Troy, MI

Full-time

Onsite

Senior Level

5+ years exp

Magna International is a leader in automotive technologies, providing a dynamic environment for employees. The Executive Assistant to the President will manage high-level administrative tasks, act as a liaison, and ensure the efficient operation of the executive office while maintaining confidentiality and professionalism.

AutomotiveIndustrial EngineeringManufacturing

Responsibilities

Manage the President’s calendar, schedule meetings, and coordinate travel arrangements, ensuring optimal time management and prioritization

Serve as the primary point of contact for internal and external stakeholders, maintaining strong relationships and representing the President’s office with professionalism

Draft, review, facilitate, and manage correspondence, presentations, and reports on behalf of the President. Gather appropriate information and ensure accuracy in the development of memos, reports, letters, presentations and other documents. Distributes information, as directed

Prepare agendas, briefing materials, and minutes for executive meetings; follow up on action items to ensure timely completion

Assist other administrative support staff in coordinating coverage, as needed, and provide back-up support for additional departments

Maintain and ensure the accuracy of information contained in databases, spreadsheets, or other files as directed by President and executive management. Manages accurate and up-to-date organization charts

Prepare expense reports

Track scheduled time off for applicable employees

Process outgoing mail and sort/distribute incoming mail

Coordinate travel and luncheon arrangements for meetings and conferences

Maintain and administer office inventory of supplies for assigned departments

Coordinate employee and customer events/meetings, as needed

Support strategic initiatives and special projects, conducting research and providing analytical insights as required

Handle sensitive information with discretion and ensure compliance with organizational policies and governance standards

Qualification

Executive support experienceSpreadsheet proficiencyPresentation proficiencyDatabase applicationsCommunication skillsOrganizational skillsAttention to detailAdaptabilityEmotional intelligenceStrategic thinking