RE/MAX Professionals · 3 weeks ago
Real Estate Administrative Assistant
Castle Rock, CO
Full-time
Onsite
Entry Level
$18/hr - $24/hr
2+ years expRE/MAX Professionals is a high-performing real estate team serving Colorado with excellence, integrity, and care. The Real Estate Administrative Assistant provides comprehensive administrative and operational support to leadership and team members while delivering exceptional service to clients, tenants, and visitors.
ConsultingProperty ManagementReal Estate
Responsibilities
Serve as the first point of contact by warmly welcoming employees, clients, tenants, and visitors
Answer, screen, and route incoming phone calls in a professional and timely manner
Manage incoming and outgoing mail, packages, and deliveries
Assist with leasing efforts by helping to locate and coordinate prospective tenants for company-owned rental properties
Schedule and, when necessary, conduct property showings for prospective tenants
Act as the concierge for executive suites, supporting tenants and guests with day-to-day needs and requests
Coordinate and schedule company events, including setup and breakdown
Schedule property maintenance, repairs, and vendor services; communicate with vendors and track completion of work
Order, prepare, and send client appreciation gifts and special acknowledgments
Maintain a clean, organized, and professional office environment
Coordinate travel arrangements for leadership
Maintain and manage realtor inventory, including signage, lockboxes, riders, lockboxes, and related materials
Maintain and order supplies as needed
Provide general administrative support to leadership and team members to support business operations and client service excellence
Qualification
Required
High school diploma or equivalent required; associate degree or relevant coursework preferred
2+ years of administrative, office management, or real estate support experience preferred
Prior experience in a real estate, property management, or customer-facing environment is a plus
Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines efficiently
Excellent written and verbal communication skills with a professional and client-focused demeanor
Proficiency in Microsoft Office (Outlook, Word, Excel) and Google Workspace
Ability to quickly learn and effectively use real estate tools and systems (MLS, CRM, transaction management platforms, showing software, etc.)
Detail-oriented with a high level of accuracy in scheduling, documentation, and follow-through
Strong customer service skills; ability to interact professionally with clients, tenants, vendors, and team members
Ability to work independently while also supporting a collaborative team environment
Comfortable handling confidential information with discretion and professionalism
Ability to coordinate logistics such as events, travel, inventory, and vendor scheduling
Problem-solving mindset with the ability to anticipate needs and take initiative
Reliable, punctual, and dependable with a strong work ethic
Valid driver's license and reliable transportation (for errands, events, or property-related tasks, if applicable)
Ability to lift and carry light to moderate office or event materials (signs, boxes, supplies, etc.)
Preferred
associate degree or relevant coursework preferred
2+ years of administrative, office management, or real estate support experience preferred
Prior experience in a real estate, property management, or customer-facing environment is a plus
Company
RE/MAX Professionals
RE/MAX Professionals specializes in property management, buying and selling of residential and commercial properties.
Founded in 1983East Greenwich, Rhode Island, USA
51-200 employees
Funding
Current Stage
Growth StageRecent News
2025-10-09
The Denver Post
2025-03-11
Company data provided by crunchbase