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Wi-Fi Alliance · 3 weeks ago

Executive Assistant to the CEO (Austin, TX)

Austin, TX

Full-time

Onsite

Senior Level

5+ years exp

Wi-Fi Alliance is a global leader in the Wi-Fi industry, dedicated to connecting everyone and everything through innovative technologies. They are seeking an Executive Assistant to the CEO to provide high-level administrative and operational support, manage complex schedules, and facilitate communication across various stakeholders.

AssociationInformation TechnologyNon ProfitWireless

H1B Sponsor Likely

Responsibilities

Maintain the CEO’s complex calendar, prioritizing competing demands

Schedule Domestic and International travel for the CEO, process travel and expense reimbursement requests

Assist the Board of Directors with scheduling and other administrative needs, such as drafting and publishing meeting minutes

Ensure the CEO remains informed of significant dates and events, such as project timelines, travel requirements, and other critical information

Plan and coordinate Executive Team offsite meetings and associated activities

Perform special projects as assigned

Qualification

Executive support experienceCalendar managementTravel planningMS Office SuiteEvent planningCRM familiarityProfessional demeanorCommunicationAttention to detailProblem-solving

Required

5-7 years of executive support experience supporting C-suite or high-level executives

Exceptional calendar management, including complex scheduling, prioritization, and resolving conflicts proactively

Strong travel planning skills (domestic and international), including detailed itineraries, logistics coordination, and contingency planning

High-level meeting coordination: agendas, materials preparation, minutes, follow-up tracking

Demonstrates exceptional attention to detail, ensuring all correspondence, documents, and deliverables are accurate, complete, and error-free

Ability to anticipate needs, identify gaps, and recommend improvements without prompting

Clear, concise written and verbal communication tailored to audience and context

Professional, polished, and diplomatic in all interactions with internal and external stakeholders

Strong follow-through: ensures commitments are tracked and completed on time

Strong digital literacy and willingness to learn new systems quickly

Maintains composure and professionalism in high-pressure or fast-changing situations

Demonstrates confidentiality, integrity, and sound judgment at all times

Proactive, resourceful, and solutions-focused

Consistently demonstrates a positive, service-oriented mindset

Ability to work more than 40 hours weekly, evenings and weekends at times

Position is located in Austin, TX, must live within reasonable commuting distance to our office. No relocation is available

Preferred

Experience providing support to a Board of Directors

Event planning experience

General knowledge of Technology Industry and/or Trade Association operations and governance

Proficient knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams), video conferencing tools (Zoom), and Web applications

Familiarity with CRM (Salesforce), Concur (Expense Reporting) and Association Management systems (Causeway)

Bachelor's degree in Business Administration, communications, or related field

Benefits

Competitive compensation

Benefits package

Retirement (401k) plan with employer matching

PTO

Fitness allowance

Company

Wi-Fi Alliance

The Wi-Fi Alliance is a global non-profit industry association of hundreds of leading companies devoted to seamless connectivity.

Founded in 1999

Austin, Texas, USA

51-200 employees

http://www.wi-fi.org

H1B Sponsorship

Wi-Fi Alliance has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (4)

2024 (6)

2023 (5)

2022 (8)

2021 (1)

2020 (7)