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FirstService Residential · 3 weeks ago

AP Coordinator

Manhattan, NY

Full-time

Onsite

Entry Level

$25/hr - $25/hr

1+ years exp

FirstService Residential is seeking an Accounts Payable Coordinator to manage vendor payments and ensure accurate financial reporting for a portfolio of residential buildings. The role involves processing payables, collaborating with property management teams, and maintaining compliance and efficiency in financial operations.

Property ManagementReal Estate

Responsibilities

Process payables for a portfolio of 25-40 residential buildings

Tasks include but are not limited to mortgage payments, utilities, water and sewer, union dues, health, 401K and pensions, property insurance, property management fees, and service vendors

Work together with properties’ financial analysts, accounts receivable and client payroll departments to ensure cash management of properties is accurate and properly reported

Process manual checks and invoices into the appropriate accounting software

Process payments for move in/out and resident over payments approved by the property’s accounts receivable coordinator and financial analysts

Prepare and process vendor manual check payments

Manage and update daily payment control sheets for the assigned portfolio of properties

Responsible for importing and exporting approved invoices through AvidXchange

Responsible for posting or adjusting missed bank reconciliation items

Assist with all vendor inquiries regarding invoices and payments

File monthly properties’ paid invoices

Respond to email inquiries in regards to all payment questions, issues, and concerns

Complete special projects as assigned by the Accounts Payable Manager

Qualification

Accounts Payable ExperienceMicrosoft ExcelAvidXchange ExperienceAnalytical SkillsOrganizational SkillsCustomer Service SkillsMulti-tasking AbilityWindows KnowledgeCommunication Skills