Chicago Architecture Center · 2 weeks ago
Payroll and People Operations Coordinator
Chicago, IL
Full-time
Onsite
Entry, Mid Level
$56K/yr - $66K/yr
2+ years expThe Chicago Architecture Center is seeking a Payroll and People Operations Coordinator to support the full employee experience through payroll processing and HRIS administration. This role involves ensuring accurate payroll administration, maintaining employee data, and contributing to various People Ops projects.
Museums & Institutions
Responsibilities
Process semi-monthly payroll for all staff through Paylocity, ensuring accuracy of hours, pay rates, deductions, and benefits
Maintain and audit employee payroll records, ensuring compliance with federal, state, and local regulations
Partner with Accounting and Finance to ensure accurate payroll reconciliation and reporting
Support the annual W-2 distribution and year-end payroll processes
Serve as primary administrator for Paylocity and related HR systems, maintaining accurate employee records and organizational data
Support system updates, audits, and data integrity initiatives
Run reports and support data analysis for headcount, turnover, and other People metrics
Provide troubleshooting support and assist employees with self-service functions
Assist with onboarding coordination, including scheduling orientation, preparing materials, and supporting new hire setup as needed
Support employee engagement initiatives, including the People Experience Committee, recognition programs, and All Staff events
Coordinate People Operations events, meetings, and trainings (logistics, catering, communications)
Support policy rollouts, internal communications, and employee surveys
Assist with HR compliance tracking and documentation
Provide administrative and logistical support for the Director of People Operations
Assist with department projects related to process improvement, employee experience, and organizational development
Maintain People Ops files, forms, and standard operating procedures
Perform other duties as assigned to support the People Operations function
Qualification
Required
Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent experience
2–4 years of HR or payroll experience; nonprofit or cultural sector experience a plus
Experience using Paylocity or similar HRIS/payroll systems
Strong attention to detail and commitment to accuracy
Excellent organizational, communication, and interpersonal skills
Ability to handle sensitive information with discretion and professionalism
Comfortable managing multiple priorities in a dynamic, collaborative environment
Company
Chicago Architecture Center
When you hit the pavement on one of our 75+ walking tours through Chicago neighborhoods, embark on our award-winning river cruise or visit the stunning riverfront Center, you’re helping fund youth education initiatives, world-renowned events like Open House Chicago and public information campaigns that empower citizens to take an active role in the future of their cities.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Eleanor Esser Gorski
Chief Executive Officer
Simone Edwards
Chief Financial Officer
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