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Inside Higher Ed · 2 weeks ago

Sr. Associate Director of Engagement Programs (6292U) - College of Engineering

San Francisco, CA

Full-time

Onsite

Senior Level, Lead/Staff, Director/Executive

$72K/yr - $92K/yr

The University of California, Berkeley is a leading institution of higher education committed to equity and social justice. The Senior Associate Director of Engagement Programs will plan and execute college-wide events and outreach activities to enhance engagement among students, alumni, and faculty.

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Responsibilities

Plan and execute activities that reflect the mission of the College and serve its strategic goals and priorities. Determine and analyze requirements on all events and identify budget parameters for each event

Manage planning and organizing logistics such as facilities, audience management systems and activities, caterers, vendors, and facilitation of communication and services with guests, building coordinators, and facility managers, and provides technical support for these activities

Develop event scope, identifying and engaging stakeholders. Collaborate with internal partners, develops event specific organizational tools such as timelines, contact lists, on-site deliverable schedules, etc

Develop and implement event budgets, cost reviews, and final invoices

Ensure smooth-running, effective events, including promptly recognizing and resolving potential and real problems using tact, sensitivity, discretion and political acumen

College of Engineering events include:

Golden Bear Orientation

Homecoming

Cal Day

Spring Commencement Ceremonies

Dean's Society Events

View from the Top Lecture series

Develop and coordinate guest lists, implement marketing strategies, registration management, and guest communication

Create or supervise the creation of collateral materials, including name tags, programs, invitations, fliers, PPTs, etc. (designers may be used for complicated collateral)

Prepare event briefings with program flow and suggested remarks for the event principals

Work with keynote speakers and VIP guests to ensure a successful campus visit

Contribute to and participate in long-range unit event planning

Mentor and oversee the work of less experienced events staff

Communicate event scope and details to College leadership at in-person or virtual meetings

Qualification

Event planningBudget managementProject managementPublic relationsInterpersonal communicationCrowd managementVolunteer managementDecision-makingProblem-solvingTime management

Required

Bachelor's degree in related area and / or equivalent experience / training

Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production

Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints

Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship

Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities

Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention

Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation

Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines

Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines

Ability to effectively work with invited guests, donors, government officials and university VIPs

Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings

Ability to give clear directives and use independent, rational judgment to make optimal decisions

Knowledge and skill to set and monitor work standards and protocols

Preferred

Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation