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Inside Higher Ed · 1 week ago

Administrative and Facilities Project Coordinator

Riverside, CA

Full-time

Onsite

Mid Level

$32.74/hr - $52.32/hr

Inside Higher Ed is seeking an Administrative and Facilities Project Coordinator to provide executive level coordination and support to the School of Medicine Facilities. The role involves managing the Facilities Manager's calendar, supporting various projects, and ensuring efficient operations within the office.

Digital MediaEducationHigher EducationJournalismRecruiting

No H1B

Responsibilities

Provides executive level coordination and support to SOM Facilities

Provides executive level programmatic and administrative support on a wide range of issues, projects, programs, and on matters of importance to the School of Medicine and its clinical affairs

Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion

Have thorough understanding of the priorities and expectations of the Facilities Manager and take these into account in coordinating their schedule

Manage the calendar of the Facilities Manager, assuring they are fully briefed and have all relevant background materials for each engagement

Manage all aspects of the Facilities Manager's business

Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the Facilities Manager's role as it applies to each situation

Staff relevant SOM committees and work-groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary

Maintain electronic and hard copy filing systems for easy retrieval

Initiate policies and procedures within the office to achieve maximum efficiency

Assists with planning and execution of facility and space planning projects for various SOM locations

Must have the ability to multi-task and meet deadlines

Qualification

Executive level coordinationProgrammatic supportCalendar managementPolicy initiationMulti-taskingTactDiscretionMeeting facilitation

Required