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Inside Higher Ed · 2 weeks ago

Extension Operations Coordinator

Athens, GA

Full-time

Onsite

Senior Level

5+ years exp

Inside Higher Ed is associated with the University of Georgia, which is a prominent institution in public higher education. The Extension Operations Coordinator will manage daily operations for the CAES Office of the Associate Dean for Extension, serving as a liaison and supporting various strategic initiatives.

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Responsibilities

Serves as the primary liaison between the Associate Dean and direct reports, senior leadership, Extension faculty, and staff

Initiates contact, follow-up, and problem resolution with industry and stakeholder groups in Georgia and beyond

Exercises significant judgment in planning and directing the Associate Dean’s calendar and travel around the state

Responsible for creating Zoom meetings, office conferences, and facilitating inter-office communications

Supervises student workers and interns in the office; supports team environment of the Associate Dean’s office

Directs and schedules speaking engagements and meetings

Prepares briefings and background documents for the Associate Dean before meetings and events

Disseminates internal and public facing mass communications on behalf of the Associate Dean’s office

Initiates, drafts, and polishes targeted written and oral communications

Generates travel itineraries, submits expense reports and reimbursements, executes purchase requests, and responds to records requests

Manages reimbursement requests to the Georgia 4-H Foundation for statewide Extension specialists

Advises Extension faculty and staff on updated policies and procedures

Tactfully communicates changes in policy and practice

Discreetly coordinates highly sensitive meetings that may include employees, elected officials, law enforcement, and University HR

Organizes, coordinates, and provides support to committees charged by the Associate Dean related to UGA Cooperative Extension

Manages, coordinates, and directs the Associate Dean’s Office staff in planning and executing special projects and events

Executes special assignments and projects at the direction of the Associate Dean

Oversee and evaluate information technology needs for the Office to include video conferencing systems and related peripherals

Qualification

Organizational skillsWritten communicationOral communicationIndependent judgmentInterpersonal skillsMulti-taskingTeam collaborationProblem-solving

Required

Bachelor's degree or equivalent plus 5 years of related experience

Superior organizational skills

Excellent written and oral communication skills

Proven ability working with teams and excellent interpersonal skills

Ability to work independently, research problems, systems and options and communicate this information to wide audiences in a very fast-paced environment

Ability to use independent judgment and discretion with confidential information

Ability to multi-task and focus in a busy environment

Sitting at PC workstation for long periods using keyboard, mouse, and telephone

Lift up to 25 pounds

Driving as needed to perform job tasks