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Kettering Health · 1 week ago

Executive Assistant I - Foundation Admin

Kettering, OH

Full-time

Onsite

Mid Level

3+ years exp

Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. The Executive Assistant I will provide administrative support to the Foundation President and staff, manage scheduling, and assist in meeting preparations.

FitnessHealth CareHospitalMedical

Responsibilities

To provide administrative support and document preparation to the Foundation President, leadership and staff

To exhibit a broad range of secretarial skills (including office recordkeeping, scheduling meetings and travel arrangements); and to coordinate Board of Directors’ meetings

Establish and maintain effective working relationships and solutions for problem solving

Assist in meeting room setup including video/computer, tables, chairs preparation

Occasional work schedule modifications

All other duties as requested/assigned that may include agendas, minutes, spreadsheets, data gathering, monthly statements, preparing finance documents

Qualification

Office software proficiencyPublic relations skillsMedical terminologyClerical experienceCommunicatorProfessional demeanorTask managementConfidentiality

Required

To provide administrative support and document preparation to the Foundation President, leadership and staff

To exhibit a broad range of secretarial skills (including office recordkeeping, scheduling meetings and travel arrangements); and to coordinate Board of Directors' meetings

Establish and maintain effective working relationships and solutions for problem solving

Assist in meeting room setup including video/computer, tables, chairs preparation

Occasional work schedule modifications

All other duties as requested/assigned that may include agendas, minutes, spreadsheets, data gathering, monthly statements, preparing finance documents

Proficient in use of computer programs (Word, PowerPoint, Excel, electronic mail, desktop publishing) and other office equipment

Must have excellent telephone and public relations skills

Proficient in grammar, syntax, and proofreading

Letter and memo composition and editing

Personal demeanor that involves a professional appearance and a personable attitude, resulting in a sense of confidence in the Foundation

Associate or Bachelor's degree required

Must be an excellent communicator including phone, email, social media, public relations; maintaining phone and social media etiquette

Must be able to maintain strict confidentiality

Efficiently and accurately prioritizes and manages multiple tasks or projects simultaneously; from different sources including all Nursing Leaders, Educators