City of Waxahachie · 3 weeks ago
Business Operations Coordinator - Police
Waxahachie, TX
Full-time
Onsite
Entry Level
$64K/yr - $92K/yr
2+ years expCity of Waxahachie is seeking a Business Operations Coordinator to support the Police Department. This role involves managing the department's budget, procurement processes, and ensuring compliance with relevant policies and laws.
GovernmentPublic Safety
Responsibilities
Manage the development and administration of the department budget including monitoring and processing department expenses through purchase orders and the City’s purchasing card program
Coordinate procurement of contracted and non-contracted items including searching for contracts and/or ILAs, obtaining bids, issuing requisitions and purchase orders, verifying receipts, and receiving and delivering items
Initiate, process, and monitor purchasing activities to include writing bid specifications, evaluating bid returns, and ensuring bid process compliance with applicable policies and laws
Manage Petty Cash drawer, which includes but not limited to, distributing cash for approved petty cash purchases, documentation, scheduled reconciliation, creating requisitions through Tyler ERP 10 for regular petty cash reimbursements
Develop and maintain an organized system for managing contracts and service agreements, including creating a contract database, tracking renewal deadlines, soliciting competitive bids, and notifying the Police Chief of upcoming contract renewals
Create, implement & manage a system of tracking receipt of purchases, communicating with the vendor and departmental originator of the items ordered to ensure correct & timely delivery of items purchased
Establish and oversee a tracking system for vehicle and equipment repairs and maintenance, managing the process from start to finish. Serve as the primary point of contact for all involved city departments, including Human Resources, City Garage, IT, and Finance
Receive, account, and deposit donations for Movember, Cops & Kids, & other various reasons donations are received
Manage expenses, purchases, billing, and tracking related to the Inter-Local SRRG-SRT
Manage expenses, purchases, and tracking related to various departmental Grants
Perform related duties as assigned
Qualification
Required
High School Diploma or GED
Two (2) years of related experience
A valid State driver's license is required at the time of appointment and must be maintained throughout employment
Must pass a pre-employment drug screen, criminal background check, and motor vehicle check
Knowledge of budgeting principles
Advanced principles and procedures of record keeping
English usage, spelling, grammar, and punctuation
Office Systems: Administrative/clerical procedures and systems such as word-processing systems, filing & records management systems, as well as office terminology
Customer Service Management: Principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques
Ability to operate a computer and use software supplied
Ability to work independently in the absence of supervision
Ability to interpret and apply Federal, State, and local policies, laws, and regulations
Ability to understand and follow oral and written instructions
Ability to communicate clearly and concisely, both orally and in writing
Ability to establish and maintain effective working relationships with those contacted in the course of work
Preferred
Bachelor's Degree in Public Administration, Business Administration, or related field preferred
Company
City of Waxahachie
City of Waxahachie is a government agency that focuses on utilities, human resources, economic and social development services.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase