Enmarket Arena · 2 weeks ago
Administrative and Onboarding Coordinator | Full-Time | Mobile Convention Center
US-AL-Mobile
Full-time
Onsite
New Grad, Entry Level
$26/hr - $26/hrEnmarket Arena is a leader in venue development and management, seeking an Administrative and Onboarding Coordinator to support their Operations team across multiple venues. The role involves administrative tasks such as candidate intake, onboarding coordination, and payroll support to ensure smooth operations.
EventsMedia and EntertainmentMusic
Responsibilities
Post job openings in ICIMS for AL, KY, and WI based on manager direction
Review resumes and forward qualified applicants to the appropriate manager
Contact candidates to gather prescreen information and schedule interviews
Prepare offer details for managerial review and approval
Request the opening or closing of requisitions in ICIMS as needed
Provide daily onboarding status updates and maintain the onboarding tracker for AL, KY, and WI
Input new hire information into scheduling platforms including Homebase (KY) and HotSchedules (AL)
Submit background check requests for AL candidates following established procedures
Initiate Employee Files and provide the completed portion to the HR Director before the employee’s start date
Enter new hire profiles and secondary pay rates into E-Time under manager or payroll direction
Assist with job fairs from start to finish in coordination with the HR Director and managers
Collect, review, and verify employee timecards for accuracy prior to payroll submission
Assist with badge creation and timekeeping access setup
Prepare weekly timesheet summaries and communicate discrepancies to the Payroll team
Provide basic ADP access or navigation support to employees before escalating to IT or Payroll
Collaborate with the Payroll team to ensure timely processing of labor hours for AL operations
Provide general administrative and operational support to hospitality leadership across AL, KY, and WI
Assist with creating orientation slideshows for Mobile and other venues
Provide operational support during high-volume catering events or special projects
Maintain organized digital files, trackers, schedules, and shared documents used by Hospitality Operations
Support day-to-day office and communication needs as assigned
Other duties and responsibilities as assigned
Qualification
Required
High school diploma or GED is required
Ability to travel to venues as needed
Possess superior interpersonal and strong written and oral communication skills
Ability to function in a fast-paced, high-pressure environment, handle multiple tasks at one time, meet deadlines
Must be self-motivated with strong leadership abilities and organizational skills
Strong interpersonal and communication skills
Excellent organizational skills and attention to detail
Ability to work independently and as part of a team
Proficiency in Microsoft Office
Benefits
Health, Dental and Vision Insurance
401(k) Savings Plan
401(k) matching
Paid Time Off (vacation days, sick days, and 11 holidays)
Company
Enmarket Arena
Enmarket Arena is a media and entertainment company that offers tenants music, events, and sports services.
Founded in 2021
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase