City of Tracy · 3 weeks ago
Fiscal Analyst II
Tracy, CA
Full-time
Onsite
Entry, Mid Level
$111K/yr - $134K/yr
2+ years expThe City of Tracy is seeking a Fiscal Analyst II to perform a variety of technical work for the South San Joaquin County Fire Authority. The role involves budget analysis, program review, data management, and grant reporting, requiring a high degree of independence and expertise in financial practices.
CommunitiesGovernmentNon Profit
Responsibilities
Review and analysis of division and consolidated Authority budgets, programs, systems and procedures, data management, reconciliation of accounts, program review and assessment, grant reporting and compliance, review, and oversight of payroll processing activities; may administer small programs, performs other duties as assigned
Provide technical information and instruction regarding applicable procedures and methods; interpret and explain rules and regulations; answer questions and resolve problems or complaints
Develop and prepare high-quality, well-written, and logical communications, and provide well-considered, engaging, and responsive presentations as requested
Support the development and implementation of the Authority’s Strategic Plan by participating in multi-disciplinary division meetings to set and accomplish strategic objectives and goals
Perform accurate and effective research and analysis of assigned projects, systems, and programs. Make recommendations for improvement based on the results of analysis
Complete work activities consistent with Authority policies and procedure, and applicable laws, codes, statutes, and regulations
Collect, assemble, analyze, and interpret data relating to departmental and inter-departmental operations, including policies, functions, organizational structures, forms and procedures, work output and workload, space and physical layouts, and effectiveness of equipment; prepare accompanying narrative and statistical reports
Review federal and state grant programs and coordinating applications for such grants. Represent the Authority at boards, councils, before government agencies, and community groups
Prepare a variety of statistical, fiscal, payroll, personnel, and related reports; complete and process technical documents related to the work of the department; ensure that documents are complete, accurate, and in compliance with program and departmental policies and procedures; enter data into systems, researches and corrects discrepancies
Maintain and monitor department, division, or program/project expenses and budget variances; prepare schedules to track and forecast expenditures and revenues against budget; monitor expenses and grants relative to the department budget; compile department or unit budget figures, monitor funds, and expenses, reconcile accounts, and create supportive schedules and lists to support budget or audit preparation
Carry out administrative procedures, develop and maintain tracking and reconciliation schedules, forms, and documents; interface with other Authority staff and outside agencies in obtaining information
Develop and recommend the adoption of improved management and operational practices through research and analysis
Prepares narrative and statistical reports in various administrative and management areas and makes recommendations in connection with these studies
Prepare information on operations and activities of various Authority programs for dissemination to various communications media
Prepare operating manuals and organization and workflow charts
Review completed project files for contract compliance, track contract compliance, and insurance certificates
Operate standard office equipment, including job-related computer hardware and software applications, facsimile and duplicating equipment, and multi-line telephones; operate other department-specific equipment
May plot data points on a map, prepare graphical representation of Geographic Information Systems (GIS) data, enter data into GIS databases, review existing or incoming data for currency, accuracy, usefulness, quality, or completeness
May perform various personnel and payroll-related activities, tracking and processing personnel actions and documents, preparing wage schedules and position control changes, analyzing and tracking departmental payroll, and answering related employee questions
Build and maintain positive working relationships with co-workers, other Authority employees, and the public using principles of good customer service
Perform related duties as assigned
Qualification
Required
Actively promote the Authority's focus on effective and respectful communications to build better work relationships at all levels in the organization
Provide technical information and instruction regarding applicable procedures and methods; interpret and explain rules and regulations; answer questions and resolve problems or complaints
Develop and prepare high-quality, well-written, and logical communications, and provide well-considered, engaging, and responsive presentations as requested
Support the development and implementation of the Authority's Strategic Plan by participating in multi-disciplinary division meetings to set and accomplish strategic objectives and goals
Perform accurate and effective research and analysis of assigned projects, systems, and programs. Make recommendations for improvement based on the results of analysis
Complete work activities consistent with Authority policies and procedure, and applicable laws, codes, statutes, and regulations
Collect, assemble, analyze, and interpret data relating to departmental and inter-departmental operations, including policies, functions, organizational structures, forms and procedures, work output and workload, space and physical layouts, and effectiveness of equipment; prepare accompanying narrative and statistical reports
Review federal and state grant programs and coordinating applications for such grants. Represent the Authority at boards, councils, before government agencies, and community groups
Prepare a variety of statistical, fiscal, payroll, personnel, and related reports; complete and process technical documents related to the work of the department; ensure that documents are complete, accurate, and in compliance with program and departmental policies and procedures; enter data into systems, researches and corrects discrepancies
Maintain and monitor department, division, or program/project expenses and budget variances; prepare schedules to track and forecast expenditures and revenues against budget; monitor expenses and grants relative to the department budget; compile department or unit budget figures, monitor funds, and expenses, reconcile accounts, and create supportive schedules and lists to support budget or audit preparation
Carry out administrative procedures, develop and maintain tracking and reconciliation schedules, forms, and documents; interface with other Authority staff and outside agencies in obtaining information
Develop and recommend the adoption of improved management and operational practices through research and analysis
Prepares narrative and statistical reports in various administrative and management areas and makes recommendations in connection with these studies
Prepare information on operations and activities of various Authority programs for dissemination to various communications media
Prepare operating manuals and organization and workflow charts
Review completed project files for contract compliance, track contract compliance, and insurance certificates
Operate standard office equipment, including job-related computer hardware and software applications, facsimile and duplicating equipment, and multi-line telephones; operate other department-specific equipment
May plot data points on a map, prepare graphical representation of Geographic Information Systems (GIS) data, enter data into GIS databases, review existing or incoming data for currency, accuracy, usefulness, quality, or completeness
May perform various personnel and payroll-related activities, tracking and processing personnel actions and documents, preparing wage schedules and position control changes, analyzing and tracking departmental payroll, and answering related employee questions
Build and maintain positive working relationships with co-workers, other Authority employees, and the public using principles of good customer service
Perform related duties as assigned
Demonstrated Knowledge of: Organization and function of public agencies
Basic principles and practices of governmental accounting and financial record keeping
Principles and practices of preparing and monitoring budgets
Programs and general systems management principles
Principles of business mathematics and statistical analysis
Modern research practices and methodologies
Principles and practices of data collection, quality control, tracking, analysis, manipulation, reconciliation, and report preparation
Techniques of report writing, business case structure, and persuasive prose
Modern office procedures, methods, and computer equipment
Computer applications and programs related to the work, such as Microsoft Word and Excel, databases, and including basic methods of graphic presentations
English usage and syntax, grammar, spelling, vocabulary, and punctuation
Techniques for effectively representing the Authority in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations
Techniques for providing a high level of customer service to public and District staff, in person and over the telephone
Record keeping practices and procedures
Demonstrated Ability to: Plan and organize research and statistical work
Understand, interpret, and apply rules, regulations, ordinances, and federal, state, and local legislation
Effectively operate a variety of computer, office, and Authority equipment and programs
Persuade, rationalize, and project consequences of decisions and recommendations; analyze administrative problems, budget requests, and various programs, systems, and procedures perform data collection, interpretation, and evaluation pertaining to administrative, fiscal, and management matters
Perform procedures in an organized and accurate manner
Use principles of inductive and deductive reasoning to validate conclusions and recommendations
Effectively communicate orally and in writing in English, make a persuasive argument, convey a point of view effectively, and present conclusions before advisory and policy bodies
Establish and maintain cooperative working relations with those contacted in the course of work
Provide quality customer service
Experience: Two (2) years of experience related to general administration, accounting, budgetary analysis, or personnel work, including research, analysis, and preparation of written reports and recommendations
Education: Equivalent to completion of the twelfth grade supplemented by academic course work at a collegial level in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology, or closely related courses would provide such opportunity
Licenses and Certificates: The incumbent must have the ability to convey oneself to and from different geographical locations timely or possession of, or possession of a valid California Driver's License
Benefits
Health Benefits - Choice of Kaiser, HMO, POS and PPO, and Sutter Health Plus HMO health insurance plans available with generous Authority contribution.
Dental and Vision Plans - Choice of Delta Dental or Bright Now! Dental plans available. VSP is available as a Vision plan.
Life Insurance and Long Term Disability - Individual coverage of $50,000 is fully paid by the Authority. Supplemental life insurance may be purchased by the employee at the same premium rate paid by the Authority.
Retirement Program - CalPERS (formula dependent on hire date and member status in CalPERS). The Authority participates in Social Security for Misc employees. Voluntary 457 Deferred Compensation programs available (ICMA-RC & VALIC). The Authority will match contributions up to 5% to the plan.
Paid Leave and Holidays - General vacation accrues at the rate of 96 hours per year the first year and progresses up to 216 hours per year at 21 years of service. Management leave is accrued at 120 hours per year for exempt positions. Maximum accumulation of vacation, management leave, and floating holidays shall be two times their annual vacation entitlement. Sick leave is accrued at a rate of 96 hours per year with unlimited accrual. There are 14 paid holidays per year (includes 2 floating holidays).
Management Benefit - Fixed annual allowance of $960 to be used at employee's discretion for job related expenses for exempt positions.
Dependent Care and Medical Spending Accounts - (IRS Section 125): Available to eligible employees on a voluntary basis.
Additional Benefits - Employee Assistance Program, AFLAC, Employee Credit Union, Direct Deposit, and Tuition Reimbursement.
Company
City of Tracy
City of Tracy is a local community and government administration in California.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Norbert Ruijling
Chief Innovation Officer
Recent News
maddiesfund.org
2023-11-22
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