Nulixir Inc. · 2 weeks ago
Assistant to Vice President Operations
Austin, Texas Metropolitan Area
Full-time
Onsite
Entry, Mid Level
$90K/yr - $120K/yr
2+ years expNulixir Inc. is a VC-backed nano-biotechnology start-up focused on revolutionizing the functional ingredient space in food and beverage. They are seeking an Operations Assistant to coordinate employee and production schedules, ensuring efficient operations and alignment with growth plans.
Food and BeverageManufacturingNanotechnology
Responsibilities
Own and maintain the master schedule for hourly operations employees (bottling, blending, warehousing, etc.)
Build, publish, and update weekly and monthly shift schedules to ensure proper coverage across all production lines and shifts
Proactively identify coverage gaps (PTO, call-outs, new production needs) and work with supervisors to backfill and rebalance staffing
Track attendance, schedule adherence, and shift changes; escalate recurring issues to Operations Leadership
Maintain the production schedule in close partnership with Operations Leadership and Production Managers
Translate customer orders and production plans into clear, day-by-day and shift-by-shift production schedules
Sequence production runs to minimize changeovers and maximize line efficiency while meeting customer timelines
Communicate daily and weekly production plans to supervisors and team leads, ensuring everyone is aligned on priorities
Act as the central point of coordination for 'who is doing what, where, and when' across operations
Support daily stand-up meetings by preparing schedule views, line-up charts, and highlighting key risks or constraints
Quickly communicate schedule changes (rush orders, downtime, absenteeism) to all relevant stakeholders and update systems accordingly
Partner with HR and Operations to coordinate onboarding, cross-training, and re-assignments as production needs evolve
Use Excel/Google Sheets and internal tools to maintain accurate and up-to-date staffing and production calendars
Track key operational metrics related to scheduling (e.g., planned vs. actual hours, schedule adherence, overtime usage)
Provide regular reports and insights to Operations Leadership on staffing utilization, bottlenecks, and opportunities for optimization
Help standardize and continuously improve scheduling templates, tools, and processes as the company scales
Identify recurring scheduling and coordination pain points and propose practical solutions
Support rollout of new lines, shifts, and processes by building schedules and operational playbooks around them
Collaborate with cross-functional teams (Finance, Commercial, HR) to ensure our operational plans align with demand and capacity
Take ownership of special projects assigned by the Senior Director of Operations/Operations Leadership to improve operational flow and efficiency
Qualification
Required
High school diploma or equivalent required
2–4+ years of experience in an operations, production, planning, or scheduling support role (manufacturing, food & beverage, CPG, or similar environments a strong plus)
Strong proficiency in Microsoft Excel and/or Google Sheets; experience with scheduling, planning, or ERP tools is a plus
Exceptional organizational skills with a strong attention to detail and the ability to manage many moving parts at once
Strong analytical and problem-solving skills—you enjoy making sense of data, constraints, and priorities to build smart schedules
Excellent written and verbal communication skills; able to communicate clearly with operators, supervisors, and leadership
Comfortable working in a fast-paced, high-growth start-up environment with changing priorities and tight timelines
High sense of ownership, reliability, and accountability—people can count on you to keep the plan tight and the trains running on time
Positive, solutions-oriented mindset with a genuine interest in operations and helping the team win
Preferred
associate's or bachelor's degree in Business, Operations, Industrial Engineering, or related field
Benefits
Health, Dental and Vision Insurance
Annual Performance Bonus
Stock options
Company
Nulixir Inc.
Welcome to Nulixir, where the future of food meets cutting-edge science.
51-200 employees
H1B Sponsorship
Nulixir Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (4)
Funding
Current Stage
Growth StageLeadership Team
Ehsan M.
Chief Executive Officer/Founder
A
Ali Kia
Co-founder, Chief Operating Officer (COO), Board Member
Recent News
2025-05-06
2025-05-06
2025-05-06
Company data provided by crunchbase