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Max Benjamin Partners · 2 months ago

Commercial Real Estate Executive Assistant

Beverly Hills, CA 90211

Full-time

Onsite

Mid Level

$70K/yr - $100K/yr

3+ years exp

Max Benjamin Partners is a boutique commercial real estate firm in Beverly Hills specializing in innovative capital solutions for real estate developers and investors. The Commercial Real Estate Executive Assistant role involves managing office operations and providing administrative support to the Managing Director, ensuring smooth business functions and effective communication within the team.

AdviceCommercial Real EstateConsultingReal Estate

Responsibilities

Draft and send correspondence from contracts, recruitment materials, events, and employee contracts

Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior leadership at MBP

Ensure all employees are supported from onboarding, training materials, and access to third-party resources to facilitate necessary job functions

Order and maintain office and employee supplies, ensure cleanliness of shared spaces beginning the day with emptying the dishwasher and ending the day by running it

Be effective at communicating questions to a busy MD via email, text, in-person meetings, etc., in order to complete job tasks correctly. This person must not be shy to follow up over and over until a task is totally completed with teammates

Learn, train, and onboard on internal computer systems and platforms acting as first point of contact for all new and existing employees

Have the intuition to react with appropriate level of urgency to situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship

Support the MD as needed on business and extraneous tasks and continually ensure MD is punctual to all meetings and prepared for travel and priorities

Ensure all invoices are approved by MD and paid by the Billing Department ahead of schedule

Maintain professionalism and strict confidentiality with all materials exercising discretion

Qualification

Executive Assistant experienceMicrosoft Office proficiencyBusiness writing skillsLegal document managementReal estate capital marketsProfessional communicationTeam collaborationProject management

Required

3 years of prior OA or Executive Assistant experience - someone who is passionate about administrations and operations for a long-term career path

Highly proficient professional business writing with exceptional English, grammar, and punctuation skills

Succinct and effective oral communicator who proactively shares updates to team and follows up with colleagues until tasks are fully completed

Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, OneDrive) and proven ability to learn and implement new computer platforms to a team

Must have outstanding initiative, be a self-starter, and a 'Jack-of-all-trades' - someone who embraces new challenges and figures out a solution with whatever resources necessary in a timely and professional manner

Collaborative, team-oriented individual with a strong sense of integrity and professionalism

Ability to focus and maintain multiple projects. A true type A personality

Must have reliable form of transportation