Executive Administrative Assistant to the Vice President for Finance and Administration/Chief B... jobs in United States
info-icon
This job has closed.
company-logo

Inside Higher Ed ยท 2 weeks ago

Executive Administrative Assistant to the Vice President for Finance and Administration/Chief B...

positionAlbany, GA
timeFull-time
remoteOnsite
senioritySenior Level
date5+ years exp

Albany State University is a fully accredited senior unit of the University System of Georgia. They are seeking a highly organized and professional Executive Administrative Assistant to support the Vice President for Finance and Administration, providing comprehensive administrative support to ensure smooth fiscal operations and executive initiatives.

Digital MediaEducationHigher EducationJournalismRecruiting
badNo H1Bnote

Responsibilities

Manage the VPFA's calendar with precision-prioritize meetings, coordinate across departments, and protect key working sessions
Draft, edit, and finalize official communications, correspondence, and presentations
Coordinate executive travel and logistics
Act as the liaison between the VPFA's office and campus leadership, system offices, vendors, and external stakeholders
Organize finance-related meetings, USG sessions, and committee events
Prepare agendas, materials, and presentations; record and distribute minutes
Handle all event logistics including space reservations, AV, and catering
Assist in budget monitoring, data compilation, and preparation of financial reports
Support the VPFA in fiscal affairs planning, ensuring timely submission of required documentation
Maintain organized, accurate, and secure physical and digital records
Ensure compliance with confidentiality and institutional policies in all matters
Collect, analyze, and summarize information for decision-making and reporting
Assist in preparing materials for executive leadership and the University System of Georgia (USG)
Collaborate with administrative staff across other divisions for operational alignment
Supervise student workers or temporary staff assigned to the VPFA's office

Qualification

Executive-level administrative experienceMicrosoft Office SuiteOrganizational skillsCommunication skillsInterpersonal skillsDiscretionEvent coordinationTeam collaboration

Required

Minimum of 5 years of executive-level administrative experience, preferably in higher education or fiscal affairs
Exceptional organizational, communication, and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn university systems quickly
Demonstrated ability to handle sensitive information with discretion

Preferred

Bachelor's degree or advanced secretarial/business certification
Prior experience supporting finance, administration, or executive leadership in a university setting

Benefits

Medical and major medical insurance
Group life insurance
Participation in the Teachers' Retirement System of Georgia
The Optional Retirement Plan (for faculty and exempt employees only)
Social Security
The Tuition Assistance Program (after six months of employment)

Company

Inside Higher Ed

twittertwittertwitter
company-logo
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
dateFounded in 2004
location
Washington, District of Columbia, USA
people-size51-200 employees
web-link
https://www.insidehighered.com/

Funding

Current Stage
Growth Stage
Total Funding
unknown
2022-01-10Acquired
2006-08-31Series Unknown

Leadership Team

leader-logo
Stephanie Shweiki
Director, Foundation Partnerships
linkedin

Recent News

PRLog
PebblePad Announces Global Partnership with Inside Higher Ed and Times Higher Education
2025-11-07
Research & Development World
NSF caps indirect costs at 15% for new university grants
2025-05-03
Business Standard India
OPT removal, visa scrutiny by US: Why Indian student enrolment fell 28%
2025-04-11
Company data provided by crunchbase