City of Rohnert Park · 3 weeks ago
Accounting Technician I/II - Bilingual
Rohnert Park, CA
Full-time
Onsite
Entry, Mid Level
$5,080.25/mo - $6,816.11/mo
2+ years expThe City of Rohnert Park is currently recruiting for an Accounting Technician I/II. The role involves providing customer service while managing tasks related to utility billing, business licenses, accounts payable, and payroll processing.
Government Administration
Responsibilities
Provides excellent customer service while assisting the public with Utility Billing, Business Licenses, Collections, and Animal Licensing
Processes accounts payable and provides payment information as needed
Processes and prepares the necessary documents and/or notices with regard to meter exchanges, hangtags, and payments
Reviews residential and commercial read meters; verifies readings to locate abnormal consumption, records reasons for fluctuations, and ensures resolution
Prepares utility bills and/or other bills, billing registers and reports; interprets error messages and corrects errors
Processes periodic invoice requests; creates and maintains new accounts
Receives and balances cash and grant receipts and general ledger debits; allocates revenue to proper cost accounts; posts revenue; prepares bank deposits and related reports
Receives mail and direct payments from the public and from other City departments, balances monies received, and prepares receipts
Processes miscellaneous receipts
Prepares centralized bank deposits and reports
Balances month end work and researches, compiles, enters, and classifies data for new business input
Participates in the implementation and adjustment of city rates, including business licenses and maintains online forms and instructions
Coordinates other code or licensing requirements with other departments
Processes City-wide returned checks and contacts customers as appropriate; prepares delinquent item reports, initiates and monitors delinquent processing for collection; prepares and processes year-end write-offs for un-collectable accounts
Assists with the City’s Cost Recovery Program, which may include contract development, administration and management; prepares City Council reports and collaborates with City Clerk’s office for records retention and filing; ensures that full cost recovery for city services provided for private projects is performed accurately and timely; tracks, monitors and notifies applicants and developers of delinquent payments and follows up to ensure payments are received
Processes payments in batches and logs batch reports as appropriate; processes warrant writing on a weekly basis; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; may prepare manual checks; prepares payments for mailing and files copies with backup
Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; liquidates purchase orders; processes purchasing requisitions for the assigned department
Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts
Maintains credit card accounts; processes receipts and reconciles to credit card statements
Transmits weekly positive pay file to the bank
Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance
Receives vendor inquiries via modern communication methods or in person; resolves any issues, problems, or requests using established procedures
Maintains warrant control log for check stock, including void checks
Maintains signature authorization listing used to verify payment authorization signatures
Verifies bankruptcy information of vendors; participates in audits of vendors and other City departments; maintains and updates vendor W-9 information for IRS 1099 year-end tax reporting and processing, including B notices
Processes and maintains payroll records; calculates and verifies hours on timesheets and verifies compliance with laws and City policies; reviews related information for completeness and accuracy; resolves problems; and enters data into the payroll system to produce payroll checks and related documents and reports
Provides various payroll-related information to departments and outside agencies and, as requested, to others within the restrictions of the law
Calculates and prepares payments for employee insurances, retirement, taxes, and other employee deductions and benefits
Processes personnel transactions making appropriate adjustments/changes in the payroll system
Verifies, posts and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports; generates reports by computer and balances them appropriately
Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned
Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records
Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, technical and other reports as necessary; reviews and researches budget to actual activity
Reconciles bank accounts and prepares journal entries as needed
Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies
Processes and reports on stale dated checks and unclaimed property
Assists customers, departments, and employees by providing answers and information regarding specific account information including utility billing and business and animal licenses, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files; and may maintain departmental website and intranet site
Provides direction and training to lower-level or less experienced staff in area of assignment, as needed
Assists with the year-end closing process including the preparation of worksheets
Assists supervisor(s) with special projects as required
Performs other related duties as assigned
Qualification
Required
Equivalent to completion of the twelfth (12th) grade, supplemented by six (6) semester units or eight (8) quarter units of college coursework in bookkeeping or accounting and two (2) years of increasingly responsible clerical accounting experience equivalent to Accounting Assistant in the City of Rohnert Park
Equivalent to an associate degree in accounting or a related field, and three (3) years of experience equivalent to Accounting Technician I in the City of Rohnert Park
Possession of, or ability to obtain, a valid California Driver's License by time of appointment and a satisfactory driving record, may be required
Knowledge of terminology and practices of financial and account document processing and recordkeeping, including accounts receivable, accounts payable, utility billing, and business licensing
Knowledge of business arithmetic and basic financial and statistical techniques
Knowledge of record-keeping principles and procedures
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
Knowledge of modern equipment and communication tools used for business functions and program, project, and task coordination
Knowledge of computers and software programs to conduct, compile, and/or generate documentation
Ability to perform detailed account and financial office support work accurately and in a timely manner
Ability to respond to and effectively prioritize multiple phone calls and other requests for service
Ability to compose correspondence and reports independently or from brief instructions
Ability to make accurate arithmetic, financial, and statistical computations
Ability to establish and maintain a variety of filing, record-keeping, and tracking systems
Ability to understand and follow oral and written instructions
Ability to understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed
Ability to effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals
Ability to learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities
Ability to independently organize work, set priorities, meet critical deadlines, and follow-up on assignments
Ability to effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks
Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax
Ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Preferred
Bilingual English/Spanish is highly desirable
Benefits
CALPERS RETIREMENT : Per the Public Employees' Pension Reform Act (PEPRA), effective 1/1/13, new-hire employees will be in the Misc. 2% at Age 62 retirement formula with a 3-year final compensation. Employees must contribute 50% of the normal cost rate to CalPERS, which is currently 6.25%. Medicare Taxes are withheld, but the City does not participate in Social Security.
MEDICAL INSURANCE : Employees may select from Kaiser, REMIF, or Sutter health plans. The City contributes a set credit amount based on coverage level.
DENTAL & VISION INSURANCE: City provides Delta Dental and VSP (vision) insurance at no premium cost to employee and eligible dependents.
HOLIDAYS: 12.5 paid holidays per year.
ANNUAL LEAVE PROGRAM: 12.67 hrs/month accrual for paid time off. Accrual schedule increases with service. The maximum Annual Leave cap is 500 hours.
ADDITIONAL BENEFITS : City-paid $50,000 life insurance policy and $1000 for dependents, Short-Term Disability Insurance, Long-Term Disability Insurance, Employee Assistance Program, Education and Tuition Reimbursement Program, Bilingual Pay, Dependent Care Assistance Program, Health Care Tax Free Dollar Account Program, Catastrophic Leave Program, and free use of the City's Sports Center and lap swim in the City's swimming pools. Employees may purchase supplemental life insurance, participate in deferred compensation program and join in a credit union. The City is a non-smoking workplace.
EMPLOYEE UNIT: This position is in the Rohnert Park Employees' Association Unit. Positions in this unit that are Exempt under the Fair Labor Standards Act (FLSA) receive 50 hours of Administrative Leave.
Company
City of Rohnert Park
Centrally located in Sonoma County, the City of Rohnert Park offers residents and visitors many wonderful amenities.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase