Top-Tier Executive & Personal Assistant to CEO / Entrepreneur | Scaling AI SaaS Startup | Las Vegas (Part-Time) jobs in United States
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Glowing.io · 2 weeks ago

Top-Tier Executive & Personal Assistant to CEO / Entrepreneur | Scaling AI SaaS Startup | Las Vegas (Part-Time)

positionLas Vegas, NV
timePart-time
remoteHybrid
seniorityMid, Senior Level
money$50K/yr - $65K/yr
date5+ years exp

Glowing.io is a high-growth AI SaaS startup seeking a Top-Tier Executive & Personal Assistant to support the CEO and founder. This role involves managing executive tasks, coordinating personal matters, and improving operational systems with a focus on AI efficiency.

HospitalityHotelMessagingMobile

Responsibilities

Inbox management. Triage, draft responses, flag priorities, achieve inbox zero
Calendar & meeting coordination across multiple time zones (US, Asia, Europe)
Meeting preparation, follow-up, and action item tracking. Nothing falls through the cracks
LinkedIn account management. Support content posting, engagement, and connection growth strategy
Strategic gatekeeping. Make critical judgments on inbound requests, protecting the CEO's focus
Knowledge management. Organize key information into modern AI systems (ex: NotebookLM)
Contract & financial coordination. Quarterly ARR audits, expense management (Xero), payroll coordination (Deel/Gusto)
HR coordination. Onboarding/offboarding documentation, liaison with external HR partners, personnel records
Build and maintain AI-powered workflows for recurring tasks (investor updates, research, communications)
Ad-hoc projects as the business scales
Travel coordination. Flights, hotels, logistics (domestic and international)
Vendor relations. Coordination across Las Vegas and international properties
Medical logistics. Appointments, insurance, reimbursements
Team and family celebrations. Birthdays, anniversaries, gifts
Social event planning. Shows, activities, outings
Occasional in-person support. Including filming social media content
Document management — Passport renewals, trust administration

Qualification

AI tools proficiencyExecutive Assistance experienceComplex calendar managementGoogle WorkspaceSlack proficiencyNotion familiarityXero experienceBackground in techSaaSMandarin Chinese proficiencyExceptional communicationDiscretion with confidential information

Required

5+ years as an Executive Assistant, Personal Assistant, Office Manager or Chief of Staff to C-level executives, founders, or entrepreneurs
Demonstrated proficiency with AI tools
Exceptional written and verbal communication in English
Experience managing complex calendars across multiple time zones
Comfortable with Google Workspace, Slack, Notion, and modern productivity tools
Track record of discretion with confidential business and personal information
Based in Las Vegas

Preferred

Experience supporting founders or entrepreneurs (vs. corporate executives)
Background in tech, SaaS, or startup environments
Familiarity with SaaS metrics, investor relations, or venture capital
Experience with Xero, Deel, or similar financial/payroll platforms
Understanding of hospitality or luxury service standards
Mandarin Chinese proficiency is a plus

Benefits

Equity: Participation available for the right candidate
Growth: Clear path to full-time as desired and as responsibilities expand

Company

Glowing.io

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Glowing is a leading US-based software company specializing in AI-enabled customer engagement and messaging suite.
dateFounded in 2014
location
San Francisco, California, USA
people-size11-50 employees
web-link
https://www.glowing.io

Funding

Current Stage
Early Stage
Total Funding
unknown
Key Investors
Mindset Ventures
2018-03-22Seed

Leadership Team

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Jasen Lew
CEO & Founder
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Recent News

Mindset Ventures
Portfolio
2025-01-07
Company data provided by crunchbase