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Kennedys · 3 hours ago

Billing Specialist

Berkeley Heights, NJ

Full-time

Hybrid

Entry, Mid Level

$65K/yr - $75K/yr

Kennedys is a growing international law firm seeking full-time Billing Specialists to join their US Finance team. The role involves generating and reviewing bills, monitoring billing accuracy, collaborating with partners, and ensuring compliance with client billing guidelines.

AdviceConsultingLegalProfessional Services

Responsibilities

Generate and review preliminary bills for assigned partners at the start of each billing cycle

Monitor unbilled time and disbursements across both Bermuda and US Business Units to ensure timely and accurate billing

Collaborate closely with partners, attorneys, and support staff to resolve billing issues and ensure invoices are complete and compliant

Prepare and submit electronic invoices in LEDES format through client-specific e-billing platforms and/or send bills directly via email or PDF

Track the status of submitted invoices, identify rejections or reductions, and work proactively to resolve them

Establish and maintain relationships with client contacts, adjusters, and e-billing vendors to ensure all timekeepers, matters, and rates are current and accurate

Generate billing and status reports for management review

Draft, finalize, and post invoices in the firm's billing system

Process time and cost transfers, write-offs, and other billing adjustments as needed

Provide assistance to the Collections team, partners, and clients regarding outstanding or short-paid invoices

Review billing materials to ensure compliance with client billing guidelines, fee arrangements, discounts, and rate agreements

Coordinate with the Financial Operations Database team to maintain accurate and up-to-date client billing information in accordance with firm and client requirements

Respond promptly and professionally to billing-related inquiries, escalating complex issues to the Billing Manager when necessary

Ensure permanent rate or billing edits are accurately updated in Elite 3E

Qualification

Legal billing experienceE-billing experienceMicrosoft ExcelElite 3E Legal Billing SystemBasic accounting principlesMultitaskingAttention to detailOrganizational skills