Calculated Hire · 4 weeks ago
Payroll Tax Analyst
Greater Houston
Contract
Hybrid
Mid LevelCalculated Hire is seeking a Payroll Tax Analyst for a short-term project focused on payroll tax clean-up. The role involves resolving payroll tax issues across multiple states, prioritizing work based on risk and exposure, and requires strong technical skills in Excel and tax compliance.
Recruiting
Hiring Manager
Hayes Donahue
Responsibilities
Review and prioritize payroll tax notices
Navigate multiple state and local tax agency portals
Reconcile discrepancies between internal systems, ADP Master Tax, ADP SmartCompliance, and agency records
Document findings and next steps using Excel-based tracking tools
Prioritize payroll tax issues by dollar exposure, penalties, liens, and overall risk
Demonstrate judgment in addressing high-dollar and high-risk items first
Understand the compliance and financial impact of unresolved local and jurisdictional payroll taxes
Drive work to completion without constant follow-up
Manage a high volume of work across multiple jurisdictions
Analyze discrepancies between internal systems, ADP Master Tax / SmartCompliance, and state, city, and school district portals
Research independently and escalate issues appropriately
Proactively communicate progress, risks, and blockers without being prompted
Reconcile mismatches between system data and tax agency records
Articulate next steps even when the solution is not immediately clear
Qualification
Required
State, Local & Jurisdictional Payroll Tax Experience
Hands-on experience resolving state, county, city, school district, and other local jurisdiction payroll tax notices
Comfortable navigating multiple state and local tax agency portals, including municipal and school district systems
Strong understanding of how payroll setup (job codes, locations, worksite mapping, master data) drives state and local tax outcomes
Experience working with ADP Master Tax and ADP SmartCompliance strongly preferred
Experience limited primarily to federal payroll (941s, IRS) is not sufficient
Ability to prioritize payroll tax issues by dollar exposure, penalties, liens, and overall risk
Demonstrated judgment in addressing high-dollar and high-risk items first
Understands the compliance and financial impact of unresolved local and jurisdictional payroll taxes
Proven sense of urgency appropriate for a three-month, execution-heavy project
Ability to drive work to completion without constant follow-up
Comfortable managing a high volume of work across multiple jurisdictions
Strong Excel proficiency for daily tracking, reconciliation, and documentation
Comfort working fully digitally without paper-based workflows
Ability to analyze discrepancies between internal systems, ADP Master Tax / SmartCompliance, and state, city, and school district portals
Macros are a plus, but core Excel logic and comfort are required
Ability to work independently and autonomously after initial training
Comfortable operating in a fast-paced, high-intensity project environment
Knows when to research independently and when to escalate issues appropriately
Demonstrates clear ownership of assigned work and follows tasks through to completion
Proactively communicates progress, risks, and blockers without being prompted
Strong problem-solving skills, including reconciling mismatches between system data and tax agency records
Able to articulate next steps even when the solution is not immediately clear
Comfortable with short-term, high-impact engagements
Able to contribute immediately with minimal ramp time
Understands this is a run-and-execute role, not a learning position
Preferred
Experience working with ADP Master Tax and ADP SmartCompliance strongly preferred
Company
Calculated Hire
Calculated Hire is a Staff Augmentation Entry Level Hiring Solutions Managed Services, Accounting Finance, Compliance Marketing, etc.
Founded in 2015
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase