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USAJOBS · 2 weeks ago

Financial Administrative Specialist

Minneapolis, Minnesota, USA

Full-time

Onsite

Entry, Mid Level

$67K/yr - $87K/yr

1+ years exp

USAJOBS is seeking a Financial Administrative Specialist for the Research Service Line at the Minneapolis VA Health Care System. The role involves managing fiscal, budgetary, logistics, and contracting responsibilities to ensure compliance with health services research laws and regulations.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Ensures obligations incurred and resulting expenditures on funds are in accordance with pertinent health services research laws and regulations

Ensures regulatory provisions are applied to the appropriation and budgetary process of research applications

Supports the VA grant submission process by overseeing grant budget design and development

Prepares budget estimates, projections, and justifications using a variety of budget processes and tailors planning spreadsheets for first year and subsequent budget years, reviews investigator commitments, and evaluates commitment overlap

Coordinates and leads grant budget reviews and administratively submits grant proposals

Provides fiduciary monitoring of grant resources by maintaining and managing the budgets for the Research Service Line and numerous grant projects that involve many research investigators and a broad range of funding agencies

Monitors charges to the Research Service Line fund control points requesting reports periodically to review obligated and unobligated funds and pursues corrections with the Fiscal Office

Monitors receipts of funding, salaries, supplies, and services, analyzing the distribution of funds comparing estimated funds expected to actual funds received and notifying VA Central Office (VACO) or the funding agency of discrepancies

Prepares budget documents for newly funded grants and project modifications

Performs budget work for the Research Service Line in support of one or more of the phases or systems involved in budget administration including the formulation, presentation, or execution of a budget

Performs studies and audits on control and use of funds throughout each fiscal year

Analyzes historical financial operating data and spending patterns

Applies qualitative and quantitative analytical methods and techniques to analyze and evaluate research plans and funding for one or more future budget years, including but not limited to cost-benefit analyses, risk sensitivity analyses, probability assessments, quantitative analyses, and qualitative analyses

Oversees procurement of all goods and services within the Research Service Line using various approaches

Creates bills of collection and sends and monitors receipt for payment by other institutions

Approves payment of invoices for billing by other organizations via Inter-government Personnel Agreements (IPAs)

Holds a government purchase card and creates purchase orders, pays invoices, advises on contracting and travel budget spending, and corresponds with investigators and project staff

Manages procurement and purchase card activities totaling more than $300,000 annually; and

Performs all other duties as assigned

Qualification

Budget ManagementFinancial ForecastingAccounting SoftwareGrant ManagementAnalytical SkillsCustomer ServiceAttention to DetailTeamwork

Required

You must be a U.S. Citizen to apply for this job

To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment

Selective Service Registration is required for males born after 12/31/1959

Subject to background/security investigation

Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest

To qualify for this position at the GS-9 level, you must meet one of the following: Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given you the particular knowledge, skills, and abilities required to successfully perform the duties of a Financial Administrative Specialist, and that is typically in or related to the work of the position to be filled. Specialized experience includes but is not limited to: Developing and managing budgets, tracking income and expenses, utilizing accounting software such as QuickBooks, performing budget and/or financial forecasting and/or analysis; and developing financial plans using spreadsheets and word processing programs

Education: Successfully completed a master's or equivalent graduate degree or two (2) full years of progressively higher level graduate education leading to such a degree or LL.B., J.D., if related, that demonstrates the knowledge, skills, and abilities necessary to do the work of the Financial Administrative Specialist position. This education must have been obtained in an accredited in an accredited college or university

Combination: Equivalent combinations of successfully completed graduate level education (beyond the first year or 18 semester hours) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrates the knowledge, skills, and abilities necessary to do to the work of the Financial Administrative Specialist position

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment

For more information on these qualification standards, please visit the United States Office of Personnel Management's website

Physical Requirements: The work of the position is primarily sedentary. The person in the position uses a computer and standard office equipment to complete tasks. However, physical mobility and moderate strength are needed to move about the office floors comprising the main hospital building and to lift, carry, and distribute items such as records, files, and supplies

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications