Musick, Peeler & Garrett · 9 hours ago
Administrative Coordinator
Ventura County, CA
Full-time
Onsite
Mid Level
$70K/yr - $100K/yrMusick Peeler is seeking an Administrative Coordinator to oversee the day-to-day administrative operations of their Westlake Village office. The role includes managing office functionality, coordinating with firm management, and serving as the main administrative point of contact for the office.
ConsultingHealth Care
Hiring Manager
Jacquelyn Ayala, MBA
Responsibilities
Oversee front and back-office operations to ensure efficient daily functionality
Manage reception duties, including answering and routing calls through the main switchboard
Greet clients, guests, and vendors in a professional and welcoming manner
Coordinate conference room scheduling and set-ups
Handle bank deposits and manage petty cash
Manage online firm vendor accounts on behalf of the Westlake Village office
Assist with attorney timesheets, expense reimbursements, and client overflow work, as needed
Serve as the primary contact for building management and office vendors
Handle copy and scan projects for attorneys and staff
Handle daily mail and FedEx distribution
Maintain cleanliness and organization of common areas and offices
Order and restock office and kitchen supplies; manage all inventory
Assist with lunch/catering orders, as needed
Run short errands, as needed
Coordinate and assist with office/firm events
Provide general administrative support to attorneys and staff
Qualification
Required
Law firm experience is required
Strong organizational skills, attention to detail, and reliability
Ability to take initiative and lead daily office operations
Ability to communicate effectively and professionally with firm management, attorneys, staff, and external vendors
Professional appearance and demeanor required
Ability to collaborate and work as a team with office staff
Preferred
Proficiency in Microsoft Word (2010 or higher) preferred
Experience with Outlook, Excel, iManage, and Adobe Pro is a plus
Benefits
401(k) plan with annual employer contribution; employee deferrals
Medical (HMO/PPO options), dental, and vision coverage; Dependent coverage, domestic partners coverage is available
Group and supplemental life insurance options available
Long-term disability and long-term care insurance options available
Employee wellbeing initiatives, including EAP professional counseling and referral services
Competitive vacation and sick leave; paid firm holidays
Covered parking for this position
Events for holidays, birthday commemorations, special staff acknowledgments and annual firm events
Flexible Spending Account (FSA)/Plans – Sections 125 and 132 plans available
On-boarding and in-house training programs, continuing learning and professional growth and development opportunities
Company
Musick, Peeler & Garrett
Musick, Peeler & Garrett LLP is an established general practice firm.
Founded in 1954
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Eliot Glikman
Head of Legal Technology & eDiscovery
Recent News
EIN Presswire
2026-01-23
2026-01-22
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