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Orange Lutheran High School · 2 weeks ago

Administrative Assistant - Enrollment and Engagement Services

High School - Orange, CA 92867

Full-time

Onsite

Entry Level

1+ years exp

Orange Lutheran High School is seeking an Administrative Assistant for their Enrollment and Engagement Services team. The role involves greeting guests, maintaining office structure, and ensuring accurate records of incoming students.

Education

Responsibilities

Welcoming guests of the Admissions office and directing families to the appropriate personnel within the department

Coordinate logistics for meetings of the Enrollment and Engagement Services team

Follow up on assigned calls for enrollment purposes of new and returning students

Coordinate calendaring for teams under the Enrollment and Engagement Services department

Support the Lancer store as needed

Answer admissions phone calls, retrieve voicemail, determine the purpose of calls, and direct callers to the appropriate person or department

Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable

Answer questions about the school/basic Admissions process and provide callers with addresses, directions, and other information

Keeping communication clear between various offices, including, but not limited to, the Business Office and Counseling Office

Maintain data and information within School Systems as requested

Collecting text and numerical data from the Application and PowerSchool systems to be entered into the appropriate documents and spreadsheets within time limits

Streamlining processes and organizing multiple spreadsheets

Keeping all data current and relevant

Understand the inner workings of the current application platform and be able to manage all functions of the program

Create all requisitions and purchase orders for the Admissions Office and reclassify debit card purchases

Collecting event data and directing it to the School Administration for the following OLu events for current and prospective students: Preview Day, Prospective Student Open House, Freshmen Registration Event - February, Freshman Registration Day March Event, Various other events

All other duties as assigned

Qualification

Data EntryCustomer ServiceOrganizational SkillsMulti-line Phone SystemGoogle SuiteExcelRecord-keeping SkillsTyping SpeedCommunication SkillsTime Management

Required

Bachelor's degree

1-2 years of experience in Data Entry, Customer Service, and/or as an Office Administrator; Christian School experience preferred

Cleared Background/Fingerprint check

Valid CPR and First Aid certifications

Cleared TB assessment

Completion of Ministry Safe Training

Knowledge of the effective use of a multi-line phone system

Knowledge of proper business telephone etiquette; familiarity with the principles of public relations

Knowledge of Customer Relationship Management Software, Project Management Software, Mac and PC programs, Google Suite, Excel, and Apple Keynote preferred

Knowledge of secondary education goals, structures, administrative duties, and communication standards

Strong written and verbal communication skills

Superior keyboard skills with a typing speed of 60 words per minute

Accurate record-keeping skills

Organizational skills

Strong time management skills

Ability to maintain calm composure in high-pressure or stressful situations

Ability to understand, analyze, and streamline complex processes into streamlined documents

Ability to represent the school credibly with a friendly, positive Christian attitude

Exhibits the highest level of Christian integrity his/her life reflects Christ-like morals, behavior, attitude, and leadership

Integrates faith and prayer in the performance of job duties

Ability to articulate their Christian faith

An active member of a Christian church, Missouri Synod preferred

Active in the Christian community and supportive of the statement of beliefs of Orange Lutheran High School

The employee is frequently required to sit for extended periods, view a computer monitor, speak clearly, and hear accurately

The employee is required to stand and move about the campus; Must have the ability to summon help, direct, and supervise the removal of students to a safe area in an emergency

The employee must occasionally lift, push, pull, or carry up to 40 pounds, squat, kneel, or bend

Specific vision abilities include near and far vision, and the ability to adjust focus

The work environment characteristics described here are representative of those employees encounter while performing the essential functions of this job

The typical working environment is a climate-controlled office environment

Occasional exposure to outdoor environments of varying temperatures

The typical noise level is quiet to moderate, but may occasionally be loud

Preferred

Christian School experience preferred

Knowledge of Customer Relationship Management Software, Project Management Software, Mac and PC programs, Google Suite, Excel, and Apple Keynote preferred

An active member of a Christian church, Missouri Synod preferred