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KPMG US · 1 day ago

Executive Assistant, Japanese Practice

Los Angeles, CA

Full-time

Onsite

Mid, Senior Level

$39K/yr - $88K/yr

5+ years exp

KPMG is a leading provider of audit, tax, and advisory services, known for its commitment to individual development and an inclusive work culture. The Executive Assistant will support Partners and Managing Directors primarily in the Japanese practice, providing a wide range of administrative services and facilitating communication between Japanese-speaking and English-speaking clients.

Financial Services

No H1B

Responsibilities

Provide a broad scope of administrative services to Partners / Managing Directors (PMD), including the following: managing calendars; coordinating meetings and events (client and internal); arranging catering and travel; providing engagement setup and client billing support; performing client and industry research; liaising with technology and other support teams; drafting letters, communications, presentations and social media postings; assisting with marketing efforts and providing other support/deliverables as needed

Build relationships with internal and external clients; understand PMD priorities, projects and preferences in order to meet expectations and add value; demonstrate professionalism and tact in all interactions; act as a liaison for PMDs with members of their teams, management and external clients; handle confidential information with discretion

Utilize Japanese and English language skills in a business environment, including coordinating communication between Japanese-speaking and English-speaking clients and team members, translating business documents, presentations, contracts and correspondence

Collaborate with team members to address day-to-day challenges related to services, technology, business relationships or other issues, including collaborating with Digital Nexus or other internal teams/resources as necessary

Participate in Administrative Services team meetings actively and constructively; contribute to internal project teams to enhance knowledge, skills and the overall success of Administrative Services initiatives

Act with integrity, professionalism, and personal responsibility to uphold KPMG's respectful and courteous work environment

Qualification

Microsoft Office SuiteAdvanced Excel skillsJapanese language proficiencyEnglish language proficiencyAnalytical skillsOrganizational skillsTroubleshooting skillsCommunication skillsTeam collaboration

Required

Minimum five years of recent experience, either in administrative services or customer service-related role

Minimum of a high school diploma or GED is required

Proficient in both Japanese and English languages in a business environment

Excellent verbal/written communication and effective at interacting with individuals at all levels of the firm

Able to build productive relationships with peers

Strong trouble-shooting and organizational skills and capability to work on multiple projects simultaneously

Solid analytical / research skills including the ability to take initiative in identifying solutions and communicating findings

Proficiency in Microsoft Office Suite applications

Advanced Excel skills including advanced reporting, data analysis, and the ability to understand and utilize formulas and functions effectively

Exceptional web-based research skills and able to learn firm-wide applications

Skilled in working well on a team with common goals and responsibilities as well as leveraging strengths, expertise and diverse perspectives as a member of a high-performing team

Ability to work in the Los Angeles office at least 3 days a week, and able to work overtime as needed

Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future