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NEOGOV · 1 week ago

Procurement Agent (Buyer) - (IN-HOUSE)

Davie, FL

Full-time

Onsite

Entry Level

$55K/yr - $55K/yr

1+ years exp

NEOGOV is seeking a Procurement Agent to support the Town of Davie in the acquisition of goods and services. The role involves performing clerical and technical work related to municipal purchasing, assisting the Procurement Manager, and maintaining procurement records.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Responds to inquiries from the Vendors, Town officials, or Employees pertaining to procurement needs and policies

Establishes and maintains a variety of tangible files, oversees records with respect to Archive-Retention and contracts in the New World database

Meets with vendors to provide bid specification packets and/ or vendor applications

Assists departments in preparing bid specification and documents needed for bid committee meetings

Attends and assists Procurement Manager in the Committee Meetings and Formal Bid Opening Meetings

Assists all employees with the accounting and technical questions for request for payments, requisitions, purchase orders and traveling requests

Performs the daily function of reviewing and approving Town-wide department requisitions, invoices, petty cash vouchers, and travelling requests

Coordinates and reviews data entry of all purchase requisitions into the computer system, assigning master vendor numbers, obtaining proper authorization and signatures, and distribution of all copies to proper department or files

Schedules meetings, conducts meetings, prepares formal and informal bids for publication, and maintains calendar

Assigns and reviews informal bids and formal bids from other Town Departments

Utilizes computerized data entry equipment and various word processing, spreadsheet and/ or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; summarizes information for standard reports, selecting data from various sources

Prepares memos, letters, and materials from typed or handwritten copy; assumes responsibility for correctness of spelling, punctuation, format and grammar

Opens mail and directs to appropriate department/ division for handling or response, according to content of communications

Assists in the preparation of any Town auctions

May attend a variety of meetings or seminars and report results to Procurement Manager

Performs other related work as required

Qualification

Procurement experienceBusiness Administration degreePublic sector procurementData entry skillsClerical skillsCommunication skillsOrganizational skills

Required

An Associate's degree from an accredited college or university with a major in Business Administration or related field

One (1) year of procurement experience

Preferred

Procurement experience in the public sector

Benefits

The Town of Davie offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, life, and long term disability insurance.