Apply on Employer Site

Mondelēz International · 2 weeks ago

Manager, Global Legal Billing

Chicago, IL

Full-time

Hybrid

Mid, Senior Level

$95K/yr - $131K/yr

5+ years exp

Mondelēz International is a leader in the snacking industry, and they are seeking a Manager, Global Legal Billing to support their Legal and Compliance Department. This role focuses on managing legal and financial operational processes related to outside counsel management globally, emphasizing data analysis, reporting, and system management.

Consumer GoodsFood and BeverageFood ProcessingManufacturing

Responsibilities

Process and analyze key billing and matter data sets to perform comparative analytics and identify trends across functional activities

Recommend and implement process improvements to ensure efficiencies in legal spending

Develop a deep understanding of MDLZ's database reporting capabilities, focusing on metrics related to legal spending

Implement and create outside counsel reports, dashboards, KPIs, and analytics for financial legal reporting using tools like Excel and Power BI

Support regularly scheduled monthly, quarterly, and annual reporting requirements

Assist with internal forecasts, financial planning and potential budget risks to ensure the department meets their strategic financial targets

Act as the primary contact for all matter management issues with internal stakeholders, law firms and vendors

Partner with MDLZ’s legal team to select and evaluate appropriate outside counsel, pricing, and legal vendors to ensure quality of service and maximize value

Oversee timekeeper management, including new timekeeper requests and approvals

Drive the strategy for using analytics and business intelligence to assess outside counsel work and spend

Identify opportunities for improving efficiencies and driving value in outside counsel engagements

Manage the RFP process and oversee the annual outside counsel rate increase request process

Manage law firm and vendor onboarding process to MDLZ’s electronic billing and matter management system

Manage MDLZ's Matter Management system (TeamConnect)

Ensure integration, development, and continuous improvement of the Global Enterprise Matter Management and electronic billing systems

Ensure compliance with global financial and budgeting requirements

Process outside counsel legal invoices, ensuring accuracy and compliance with billing guidelines

Understand direct and indirect tax implications for outside counsel legal invoices in various countries/regions

Respond to law firm and vendor queries regarding invoices and payments, acting as the primary contact for invoicing issues

Monitor and reconcile invoices between e-billing and SAP systems

Monitor and audit invoices to ensure timely processing and adherence to Outside Counsel Billing Guidelines

Analyze rejections and/or deductions, resolve issues, and coordinate revisions or adjustments

Manage the accrual process, reconciliation, and communication with law firms

Combine strategic perspective, problem-solving skills, and disciplined implementation to optimize the Legal Operations function

Gather and act on input from stakeholders to identify opportunities to enhance Legal’s operational and administrative processes

Coordinate and maintain the department’s Global Outside Counsel Management strategy, processes, and tools

Qualification

Advanced Excel skillsFinancial dashboardsLegal billing guidelinesElectronic billing systemsData analysisProject managementClient service orientationAnalytical skillsCommunicationTeam playerLeadership experience