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Children's National Hospital · 2 weeks ago

Lead Proposal Development Specialist

Inventa Towers1 Inventa Place

Full-time

Onsite

Mid, Senior Level

4+ years exp

Children's National Hospital is seeking a Lead Proposal Development Specialist to facilitate the development of grant proposals for faculty and staff. The role involves overseeing budget development, ensuring compliance with sponsor requirements, and managing a team to meet proposal deadlines.

AssociationChild CareHealth CareNon Profit

Responsibilities

Initiates pre-application meetings with Principal Investigators to discuss Funding Opportunity Announcements and creates proposal specific timelines for complex/large grant submissions or for new/junior faculty who may need additional support

Acts as liaison between the Proposal Development team, Grants and Contracts Pre-Award team and Principal Investigators to ensure that all requirements and deadlines are met

Collaborates with other Proposal Development team members to ensure exceptional and uniform support of all CRI proposals

Ensures the smooth transition of awarded proposals to post-award team through communication and detailed record keeping

Verifies compliance training for COI and other required certificates are up to date for faculty

Monitors workload distribution for proposal development team and raises concerns to Manager

Performs related responsibilities as required

Assists investigators by answering questions regarding sponsors, funding opportunities and the proposal development process

Manages pre-award activities for assigned proposals using knowledge of grant management rules and regulations, technical expertise, and analytical skills

Reviews funding announcements in detail. Ensures that Investigators are aware of any unique/unusual requirements

Completes responsibilities matrices and communicates deadlines and required deliverables to all members of team

Develops budgets and budget justifications which includes proofing budgets for inconsistencies and ensuring accuracy. Ensures that budgets are consistent with sponsor and CRI requirements; verifies all financial information to including application of appropriate F&A and fringe rates

Coordinates and reviews certain proposal elements for consistency in formatting, accuracy, and completeness. Reviews proposal for consistency with sponsor guidelines on budget, format, font size, and page limits

Collaborates with investigators and pre-award staff at external institutions to secure necessary sub-award documents for proposal

Ensures proposals are entered correctly into CRI systems (BearGrants) and grant proposal portals or application systems

Facilitates and monitors proposals through the routing and approval process in compliance with CRI procedures and securing appropriate sign offs

Monitors proposal statuses and advises Principal Investigators on requirements and deadlines. Escalates to Manager if deadlines are not met

Facilitates Just-In-Time process including development of other support documents

Serves as direct supervisor to junior team members. Responsibilities include management of workload and quality of work and providing guidance and feedback on performance

Develops training materials that aid in orientation of new PD team members; leads orientation and training of new team members consistent with SOPs, policies and procedures

Ensures effective and efficient workflow and adherence to quality standards for proposal development team. Works with Manager to draft and implement process improvements

Coordinates annual plan for faculty training with Manager. Develops and delivers education for faculty and non-GCAF staff as assigned

Serves as a resource to junior faculty and new investigators, providing hands on support during the grant application process

Consistently demonstrates adherence to the standards for the responsible conduct of research

Uses research funds and resources appropriately

Maintains confidentiality of data as required

Meets all annual job-related training and compliance requirements

Anticipate and responds to customer needs; follows up until needs are met

Demonstrate collaborative and respectful behavior

Partner with all team members to achieve goals

Receptive to others’ ideas and opinions

Contribute to a positive work environment

Demonstrate flexibility and willingness to change

Identify opportunities to improve clinical and administrative processes

Make appropriate decisions, using sound judgment

Use resources efficiently

Search for less costly ways of doing things

Speak up when team members appear to exhibit unsafe behavior or performance

Continuously validate and verify information needed for decision making or documentation

Stop in the face of uncertainty and takes time to resolve the situation

Demonstrate accurate, clear and timely verbal and written communication

Actively promote safety for patients, families, visitors and co-workers

Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Qualification

Grants managementBudget developmentProposal developmentMicrosoft OfficeCritical thinkingCommunication skillsCertified Research AdministratorInterpersonal skillsAttention to detailTeam leadership

Required

4 years Grants, contracts, and budget-related experience in an academic or academic-medical center setting with mentorship experience

Use of computers and web-based applications in a security-focused environment

Use of Microsoft Office tools (Excel, Word, PowerPoint, Teams), Adobe, and internal application systems used to support research operations

Critical thinking and problem-solving skills

Gives attention to detail and is highly organized

Ability to analyze and interpret various funding opportunity announcements (RFA, RFP, FOA) from sponsor agencies including NIH, FDA, DoD, State and local government agencies, and foundations, and communicate funding opportunity nuances to stakeholders

Ability to train team members on sponsor requirements

Excellent communication and interpersonal skills

Ability to lead and unify a team toward common goals; works well with faculty, staff and across multiple teams to accomplish goals

Ability to handle multiple tasks, meet deadlines, and work independently with minimal supervision